Before you record your professional voicemail message, take a quick peek through these examples for some inspiration:
Have you ever stopped to hear the following, ââHi, this is [your name] of [your business]. Iâm currently unable to take your call. Please leave your name, phone number, and a brief message, and I will contact you as soon as possible. Thanks.
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Writing a script doesnât mean you have to write a speech. A simple greeting is fine, like this sample voicemail message:
While missed calls arenât ideal, you can let your caller know youâre still there for them by having a great voicemail greeting. The best business voicemail greetings let your customers (and potential customers) know why youâre not available and how they can best get in contact with your business. They are also short and to the point. You usually want to keep your greeting between 6 and 24 seconds long so callers donât hang up halfway through.
You have reached (Your Name) at (Your Business). I was unable to take your call, but if you leave a brief message Iâll call you back as soon as possible.
5. The Urgency + Mystery Combo. Once youâve gotten the basics of those last four scripts, you can combine examples to get even more creative.
The Best Professional Voicemail GreetingsCheck out our tips on making sure your voicemail is ready for your next missed call!
When your small business is closed, ensure that your callers know that! If appropriate, you might want to reiterate your business hours to manage callback expectations.
6. Keep Your Recording Up to Date. If your business is closing on one of its normal operating days for a holiday, or is dealing with an emergency or unforseen situation, you should update your after hours announcement to avoid confusion.
I am currently away from the office and will return on
10. Learn More Promotional Campaign Script. Youâve reached [Company Name]. If youâre calling about our current promotion regarding free oil changes for life, please press one.
On another phone: Dial your own mobile number, press * or # (depending on your carrier) to bypass your greeting, then enter your voicemail password.
With the slider set to computer: Press the Record button to begin recording a greeting from your computer's microphoneWith the slider set to phone: Enter your UB phone number or other 7-digit local number. The voicemail system will call you back to record or play back a greeting
1. Personal Business Voicemail Greetings. Hello! Youâve reached (insert company name.) This is (insert name) in the (insert department.) My apologizes for not being available to take your call, but Iâm on the line helping another customer (insert businessâs most attractive result or purpose point.)
Most businesses will automatically play a recording if you try to call their office when they are closed. An after hours announcement is a professional way to notify callers of important details, rather than making them wait for the call to failover to a voicemail box or other destination.
-Hi, this is ______. Iâm sorry I canât answer the phone right now. Leave a message, and then wait by your phone until I call you back.
For a downloadable Quick Reference Guide to the voicemail phone menu, click here.