Here are some great examples of professional voicemail greetings that you can use in your business!
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4. Vacation Day Voicemail Greeting. If your business is off for a holiday, it's a common courtesy to update your voicemail to acknowledge the closure. Mention the closure in the beginning of the message, convey when your business is reopening, and don't forget to wish the callers a happy holiday if the occasion calls for it.
Voicemail essentials: Identify yourself because you need to reassure the client that they have called the correct number. Clients will be a lot less likely to leave a message if they wonder who will get it. Use a warm friendly voice to say something like, “You have reached xxxx, licensed mental health counselor.”
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Still within Queue Settings, click Timeout Destination, then select Voice Mailboxes and New Voice Mailbox. If you have an existing mailbox you wish to use as the voicemail for the queue, please select that here and skip the next step.
1. Hi this is [you name], I’m either away from my desk or on the phone, please leave your name and number along with a short message and I’ll be sure to get back to you.
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12. “Hi, you’ve reached [company]. Unfortunately, we’re currently unavailable. But we want to talk to you — so please leave your name and number, as well as your reason for calling, and someone will call back ASAP.”
Another great thing you can do in your voicemail messages is to leave a few spaces for your prospects to record their message, most of the prospects will do it because they know they will be reached out sooner given the situation of their need.
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14. "Hello, you've reached the Sales Department at [Company name]. All of our representatives are currently helping clients [insert goal such as, 'achieve 40% growth through streamlining HR operations'] and are unable to take your call. Please leave your name, company, and phone number and we'll give you a call back ASAP. Thank you!"
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Voicemail greetings can include any information you’d wish to convey, such as special sales, bargains, alternate phone numbers to use, or your company’s normal working hours.
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7. "Hello, this is [your name] at [company]. Thanks for calling. Please leave your name, number, and the reason you'd like to chat, and I'll get back to you ASAP.
8. Let Your Callers Know What To Tell You. This tip is more for you than your callers. It’s particularly helpful if you need more information than the standard name and phone number.
Website: https://www.captive-audience.com/services/ivr-voice-prompts/guide-farmers/
The message. Usually, the business voicemail greeting acts as the first direct communication message, delivered to clients or prospects if no one can answer their incoming call. That’s why it is important to sound solid, professional, and trustworthy. The holiday voicemail greeting should meet these requirements as well but it can have a
4.) Welcome to John Doe. Personally, you can reach us during our office hours Monday to Thursday from 9am to noon and 2pm to 4pm, and Friday from 9am to noon. You are welcome to tell us your request by mail to [email protected] and we will get back to you as soon as possible - Thank you.
Sound upbeat in your message. When recording, be sure to say your message with a smile on your face. It’s obvious when people aren’t happy in their message. Since your work revolves around keeping happy customers, do your part by keeping a happy-sounding voicemail message.
To change your voicemail message on iPhone: 1. On your home screen, tap Phone. 2. At the bottom, tap Voicemail on the menu bar. 3. Tap Greeting in the top left corner of your screen. 4. Tap Custom if you want to record a custom greeting. 5. To record a new greeting, tap Record. Tap Play to listen to it. 6. Lastly, tap Save in the top right corner. Sample After Hours Voicemail Greetings Home Sample After Hours Voicemail Greetings
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38. Thanks for calling [company name]. We’re unable to expend your name true now, but toddle away your details and we’ll name you true aid.
Your phone greeting is often the FIRST contact between a caller and your business. Making a great first impression can influence the callers decision to do business with you. Using our professional voice recording service for your business phone system will convey the professionalism of your company and establish instant credibility with your callers.
Crafting the perfect voicemail greeting is not as easy as it may seem at first glance, depending on the type of greeting: Business, funny, professional, formal, and informal, you need. Below, we’ve included some tips in creating the perfect voicemail greeting. Go over them, then when you complete your final voicemail script, revisit these tips again to make certain you’ve covered all the bases.
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22. "Hi, you've reached [your name, the office of X company]. We're closed until [date]. Please leave your name and phone number and someone will return your call ASAP. Have a great [New Year's, Fourth of July, etc.]."
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If done tastefully, you can promote your products or services on your voicemail greeting without sounding pushy. In fact, it’s a great way to keep customers up-to-date on company events, sales, and other news. Be sure to keep it short and have fun with it.
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Our TIPP: Our prompts configurator helps you find the right voice and also helps you with text suggestions, selection of music and speakers demos. With just a few clicks, you can compile your selection or desired prompt(s) and send it to us.
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Assign different functions to each keypad number to direct your customers where they need to go when they enter a specific number on their phone. The menu that you set for after hours also applies to the holiday schedule.
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Each menu has a list of customizable options that can transfer callers further either to another account object (e.g. user's voicemail, hunt group, dial by name directory, etc.) or to a sub-menu. To configure it navigate to HostPilot > Services > Unite > Auto Attendant > Auto Attendant Name > Business Hours > Business hours Menu in question > Not set up button next to the option you wish to manage. Click on a number key and choose an option for it. Repeat this for each key you want to use as an option in the Business hours. There are several actions that can be set up for a button: Make sure you are on the Business Hours tab and navigate to the menu tree number to enable/disable the Dial By Extension. Choose the routing: Route to User: when selected, a drop-down is displayed to the right that lists all users who have an extension/phone number assigned. Select user to redirect the call to when a caller presses the corresponding key. Note: this option is not available if you do not have any users with extensions. Dial By Name Directory: enables the options of Dial by name. After the Dial By Name Directory is enabled, make sure your greeting gives the caller instructions for which number to press to get to the Dial By Name option. When the callers press the assigned Dial by Name option, they will hear the following recording:
Still within Queue Settings, click Timeout Destination, then select Ring Groups and New Ring Group. If you have an existing ring group of mobile numbers, you may instead select that here.
[If no input, proceed to greeting in English. If other option is selected, proceed to said language greeting]
Below are 7 reasons why voicemail is good for your business. 1. Most clients actually prefer leaving voicemail messages. Although there are a few clients who think voicemail is used by employees to avoid calls, most clients prefer leaving voicemail messages over verbal or written messages to receptionists/secretaries for confidential reasons. Using voicemail in your business is therefore bound to increase client feedback .
Call your home phone number. Press # to interrupt the greeting, and then enter your PIN. Follow the prompts to listen to your messages. (Note: In some areas, the # key will not interrupt the greeting. Try pressing * or 2 instead.)
You will now be returned to the Queue settings, and will see the new ring group reflected in Timeout Destination. To finish configuring the queue, click the + button for Queue Agents, once for each extension you wish to have in the queue. For example, if you have 3 helpdesk extensions, click this 3 times.
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Due to the COVID-19 pandemic, our office is currently operating remotely. Please contact us by email at [insert office email address]
Great company to deal with! Made everything so straight forward and the results are fantastic! Really happy with our hold music. Great price and great product. Would definitely use them again! Thanks guys!
Temporary or “Out of Office” Voicemail Greeting is set when you will be out of the office for a predetermined amount of time, or may be played during temporary closure or out of office hour calls. You have reached Emma Jamieson at The Voice Realm. I will be out of the office until Friday, 31 st of October. Please leave your name and message
1. Select the fixed key with the envelope graphic, or dial the phone’s phone number.
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Pepperdine's unified messaging system, Unity, is provided for employees of the University. This message system allows employees to access voicemail messages through both the telephone and email. Students who wish to have a voicemail must complete a voicemail request form at OneStop.
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Happy [Monday!] You’ve reached [Jessica on the Business Development Team at LinkedPhone]. I’m presently out of the office [for a meeting until late this afternoon]. Please include your name, number and the reason for your call and I’ll get back to you ASAP. Thank you and have a fantastic day!
9. Howdy, right here’s [your name], [your job title] at [your company]. I’m at this time away from my desk, but please toddle away a message with your title, quantity, and explanation for calling so I will receive aid to you in a timely plot.
This parameter allows a user to delete all existing voice mail messages in the mailbox.
Website: https://www.snaprecordings.com/blog/preparing-your-business-messaging-for-covid-19-impact
Holidays and After-Hours Messages. Don’t forget to extend that great sound to greetings after hours and in other times of closure like holidays and, if applicable, when foul weather prohibits opening. Certain phone systems have specific, user-friendly capabilities for programming these types of greetings.
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Website: https://corporatefinanceinstitute.com/resources/careers/soft-skills/professional-voicemail-greetings/
Hello, you have reached the law firm of X. At this moment, I’m busy attending the case of another client, but I will definitely get back to you the moment I am free. Please, leave your details, including your name, address, situation, and your contact number. For something absolutely urgent, call me on y number.
You can use this example to create any combination of greeting keeping in mind there are only 3 flexible schedules. In Tbox 998 record you lunch time greeting as the day message and record the night message as their standard night greeting. The way this works is a call comes in the opening line ID is 999 If the time the caller called falls between the hours shown in schedule 1 the caller hears the day greeting of Box 999, if they are calling at any time other than what is in schedule 1 the caller will hear 1 second of silence then go to Box 998 In Box 998 if the caller is calling in between the hours shown in schedule 2 they will hear the day greeting which in this example would be the Lunch time message. A caller calling in at any time other than what is in schedule 2 will hear the after-hours message. You can modify this to play different message on different days keeping in mind you only have 3 real schedules to play with. Home About Solutions Support Contact Total Technology Management 100 Waterman Drive Harrisonburg, VA 22802 (540) 432-1385 [email protected] DCJS # 11-5868 Home Plans & Pricing Included Call Packages Freedom Bundle PBX HANDSET INCLUDED Included call packages from $32.95/month Freedom PBX Outright or BYO phone options with included call packages from $29.95/month Telehealth Hosted PBX Fixed-price plans for telehealth with full Hosted PBX system PAYG Packages Business Hosted PBX A complete cloud hosted business phone system with fixed-price or PAYG calling Enterprise Hosted PBX Scalable, highly available phone solutions for enterprise Voice (VoIP) Lines Voice Line Included Connect your new or existing on-premise PBX to MaxoTel VoIP with included call packages Voice Line PAYG Connect your new or existing on-premise PBX to MaxoTel VoIP Residential Residential A low cost VoIP phone system for residential/home use What is Hosted PBX? International Calling Rates Ask a Question Medical Centres GP's, Dental, Physio, etc. Education & Schools Schools and Universities Hotels & Accomodation Front-of-house and in-room Legal Industry Law firms & practitioners Talk to us about your industry Whitelabel Leverage MaxoTel's infrastructure to resell our industry leading services under your own brand Channel Partner Receive ongoing commissions when you sell MaxoTel branded products Compare our Reseller Options Ask a Question Apply Now Support Centre Your questions answered Configuration Guides Get your handset or software connected Remote Support Our support team may ask you to use this Contact Us Call us on 1800 12 12 10 or view other contact details Critical Information Summaries Policies
Change your voicemail password: Go to Settings > Phone > Change Voicemail Password, then enter the new password.
16. “Hi, you’ve reached [company name]. Sorry, you just missed us! We’re open from ([hour] to [hour] [time zone]) Monday through Friday [optional: hour to hour on the weekends]. In the meantime, you can also visit our website [website URL] to reach out via live chat, text, or email [email address]. If you’d like to leave us a message, tell us your name, number, and reason for your call after the beep. We will give you a call back later on today.” Let your caller know your exact office hours so you skip the “phone tag”. They’ll appreciate knowing when to expect a return call. Just keep in mind that the timeframe should be realistic so you live up to customer expectations.Voicemail greetings for holidays
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10.) Bonjour, et bienvenue chez John Doe. Pour des raisons techniques, nous ne pouvons pas prendre votre appel personnellement. Merci de votre compréhension. Nous essayons de trouver une solution. Si vous le souhaitez, vous pouvez laisser un message sur notre page d'accueil www.johndoe.de - Merci et au revoir.
Hello, you have reached the firm of real estate agent X. I am currently in a meeting with a client, but I will get back to you as soon as possible. Kindly leave your name, your reason for calling and your contact number so that I can get back to you at the earliest. If there is any kind of urgency, you can get in touch with me at Y number.
This is exactly why you need to create such a voicemail that lets your prospects analyze it and give their details for you to reach out to them.
15. “Hello, you’ve reached the Sales Department at [Company name]. All of our representatives are currently helping clients [insert goal such as, ‘achieve 40% growth through streamlining HR’] and are unable to take your call. Instead of putting you on hold and taking up your valuable time, please leave your name, company, and phone number and we’ll give you a call back ASAP. Thank you!”
Hi there! You’ve reached the sewer on the next street. I can’t get to the phone right now, but if you take a wee walk, I’ll be at the sewer grate with the red balloon…floating. Please feel free to join me.
You can have several multi-level Auto Attendants with different local and/or toll-free numbers assigned.
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5.) Herzlich willkommen bei der Mustermann GmbH . Persönlich erreichen Sie uns Montags bis Freitags von 7:00 - 18:00 Uhr und Samstags von 10:00 - 13:00 Uhr. Falls Sie eine Bestellung aufgeben möchten oder eine Frage haben, dann nennen Sie uns bitte Ihren Namen, Kundennummer sowie ihre Telefonnummer, damit wir Sie zurückrufen können. Sie können uns auch jederzeit eine Email an [email protected] senden. Vielen Dank für ihren Anruf. Auf Wiederhören.
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29. Hi, you’ve reached [your name] at [your company]. Please send me an email at [email address] if this is urgent, and I’ll get in contact with you as soon as possible. If this is not urgent, please leave me a brief message about the reason you are calling with your contact information and I’ll get back to you in the next 24 hours. Have a great day.
6. Hey, sorry I missed you. There may be one of the reasons why I can’t get to the phone: a) I’m with my girl (laugh), b) I am totally wasted and can’t remember how to use a phone, or c) I just don’t wanna talk to YOU.
Hello, you have reached Dr. X. Right now, I am with a patient, so I’m unable to respond to your call immediately. If you need help with a prescription, call number Y. If you need to book/modify an appointment, call number z. Please, leave your name, and phone number and reasons for calling.
Call your home phone number. Depending on your location, you can press #, * or 2 to interrupt the greeting, and then enter your PIN. Follow the prompts to listen to your messages.
