To allow callers to dial an extension without a menu prompt, check the Enable extension dialing without requiring a menu item check box. 7
There you have it, a basic introduction into how to write the best voicemail greetings. As you have seen, they’re not as easy as you’d think, but once you get comfortable with the type of information required by each, writing and recording your own should be a piece of cake. If you’ve tried to write one yourself and still don’t ‘feel you’ve captured the right essence, then please look at one of our voicemails greeting templates. When it comes to recording it, remember to rehearse your script and speak clearly. If you don’t care for your own voice, then have someone else record it, or hire a professional voice actor. Remember, there are also free audio editing software programs like Audacity, where you can manipulate your recording until you get exactly what you want.

If you only check and return messages once a day or once a week, let your caller know. This will avoid multiple messages by the same caller.
As you prepare to work from home, consider updating the outgoing message on your desk phone so external callers know you are working remotely.