Hello! You’ve reached [Natasha on the Product Development Team at LinkedPhone]. I’m not available at the moment but your call is important to me. Please leave your name, number, and the reason for your call and I’ll call you back as soon as possible. Thank you and have a great day!
Context does matter here. If the caller would reasonably expect you to answer the phone (such as if they were calling a store or other place of business), an apology for not being able to get to the phone makes the most sense.
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– Driving to the day care center to pick up Tracy. Leave a message if it is urgent or I shall return your call in a little while.
“People often assume the voice mail lives on the phone when in fact it lives in the carrier's server. Verizon Wireless spokesman Paul Macchia said the company has a deal with CBW Productions that allows customers to save greetings or voice mails to CD, cassette, or MP3.”
Written by Aja Frost @ajavuu
Invite the caller to leave a detailed message. If there is certain information you need, make sure to include that information here.
(855) 976-7457On the subject of business voicemail, she says, “Voice is the first connection a client has to the business – make it count!” This is your first contact, so you want to make sure you get it right regardless of the type of answering service you use.
Writing a script doesn’t mean you have to write a speech. A simple greeting is fine, like this sample voicemail message:
If you will follow these simple tips, you will make a positive impression through your voicemail greeting. If you have any additional tips, please share them in the comments section below this post.
These issues limit the quality of the recording because the amateur actor doesn’t know how to speak with the proper enunciation and cadence for phone system recordings, and there’s no experienced director handy to provide guidance.
Make sure the recording is understandable Out of all your clients, the older ones are most likely to make an appointment by phone – that is why you have to be especially well-articulated when recording your message. There is nothing worse than a voicemail greeting that is unintelligible – avoid background noise as well.
4. Avoid Using Your Position. When you put your position in your email address, like “[email protected]”, it stands out and outlines which skills you possess.
-If your phone has a gangsta rap ring-back tone, then I might wait for you to answer.
Customer experience is today’s business battleground. At a time where it’s common for even the most established businesses to deliver poor service, incompetent support, and just outright bad communication, how do you stand out? As big companies fail in the customer experience department, doors open for small business owners and entrepreneurs to distinguish themselves.
"This message is AMAZING! Exactly what we were looking for and we couldn’t be more impressed. Thank you very much! "
This script comes from Donato Diorio and it's quite simple and to the point. But it still does a great job of highlighting prospect benefits and the follow-up plan.
The greeting can also include a fixed system prompt that instructs the caller to leave a message after the tone or to press a key for further options. The default busy greeting plays a fixed system message that informs the caller that the user is on the phone followed by the prompt to leave a message.