All of these questions are pertinent to their call, and it’s important that you answer any that is relevant to your specific situation. Make sure not to drag on too long going through all of the info.
You can reach me by calling (your number). That number again is (your number), and ask for _________. I look forward speaking with you and thanks in advance for returning my call.”
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Here are several tips to consider when setting up a professional voicemail greeting:
The easiest way to record and program professional voicemail greetings for your phone system is to write down a script. Choose someone to record your script - the one who can speak without hesitating or stuttering, has a friendly voice and can annunciate and pronounce each name and word clearly.
There are several ways to give your voice mail a professional-sounding and “crisp” image. Of course, the content of what your voice mail greeting says is very important, too. So be sure to prepare your message in advance. Too many people try to “wing-it” and then the greeting sounds less-than-professional.
-So long as phones can ring and eyes can see, leave a message, and I’ll get back to thee.
If there are other ways to get in touch with your business, or receive information about your products, you may want to include them in the after hours greeting. Websites and emails are often the most popular forms of alternative contact.
Website: https://www.quora.com/How-do-I-sound-professional-in-emails-and-not-come-off-as-pretentious
Website: https://www.hni.com/blog/bid/82489/5-Tips-for-Getting-Speedy-Responses-from-Claims-Adjusters
Website: https://tweakyourbiz.com/management/professional-telephone-etiquette-10-tips-for-answering-calls-appropriately
10. Hello, you’ve reached [your company]. We’re sorry to have missed your call. Please leave a brief message including your name, number, and reason for calling and a member of our team will get back to you within one business day.
If you’re using something similar to the ones above, you’re missing a strategic advantage that would be memorable, impactful, and potentially valuable to your callers.
No one wants to sit and listen to someone talking drone and monotone on a voicemail greeting. Remember to keep it upbeat and avoid sounding like a robot!
Website: https://www.nextiva.com/support/articles/how-to-record-an-auto-attendant-greeting.html
Website: https://www.wowforbusiness.com/docs/wow/product-support/voicemail-instructions.pdf
5. It increases accessibility. Essentially every insured has a cell phone and every cell phone has text messaging. This ensures that adjusters who can text have direct access to nearly all their customers.
Your customers might need you on the holidays. If you’re a business owner, you know this already. 🙂 Manage customer expectations and let them know how to get assistance.