For Calls From, select Any Number or Selected Numbers with at least one option from the following:
You can’t always get to the phone when clients, partners, investors, or colleagues call you. When this happens, a professional voicemail greeting helps you make a positive impression and tells them what to do next. There are a variety of ways to convey your message. If you’re not sure what type of message to record for your own voicemail box, here’s a definitive guide to get you started.
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Do you have a landline at work? Make sure that all your phones, personal and business, have good clear, professional English voicemail greetings.
While covering all of the relevant information, aim to keep your voicemail to about 20 seconds. You definitely should not ever record a business voicemail longer than 30 seconds, and anything less than 10 seconds will typically mean that you are either speaking too quickly or aren’t providing all of the required information.
Here are several tips to consider when setting up a professional voicemail greeting:
“Hey there, this is [name]. You’ve reached [XYZ company]. Unfortunately, I’m currently away from the office and am traveling in [place]. I won’t be back in the office until [date] and I will get in touch with you then.
4. Waiting Message. What callers hear when they enter the waiting queue. Sample Scripts: “All of our agents are currently busy. Please hold and we will answer your call as soon as possible.”
Create a professional image by adding a separate local or toll free business number to your existing home, office, or cell phone. Make outbound calls from your cell phone that display your business number as your caller ID.
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Doing this helps you understand what the prospects are looking for and what they are expecting from you which will in turn help you to cater to them better.
Here are some great examples of professional voicemail greetings that you can use in your business!
42. Hi, you’ve reached [X company]. Our team is currently out of the office or assisting other customers. Leave your name, number, and a brief message so we can direct your call to the proper team member when we return.
There’s nothing worse than missing a call and knowing a valuable customer was greeted with a standard voicemail message. With YouMail, you can ensure your most important calls are met with not only a message that welcomes them by name, but also receive an urgent or simply personalized message you wanted to pass on.
This is a test. This is a test of the Answering Machine Broadcast System. This is only a test.
49. Hello, you’ve reached the customer service team for [X company]. Our representatives are currently unavailable, but if you leave your name and a callback number, someone will get back to you shortly.
“Hello, you’ve reached the Marketing Department at [XYZ Company]. All of our team members are currently working with other clients to [insert goal] and are unable to take your call.
-Now I lay me down to sleep; Leave a message at the beep. If I should die before I wake, remember to erase the tape.