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Due to the COVID-19 pandemic, [insert office name] continues to operate remotely during our regular business hours (8:30 a.m. to 4:30 p.m., Monday to Friday).

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Set things up yourself in minutes, or if you’d like, we’ll do it for you over the phone at no cost.
CBW Productions makes professional, high quality copies of your voicemail and delivers them right to your door on CD and USB Memory Stick. Get Started Get Started .

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Use these step-by-step instructions to set up your voicemail. And don't worry if you make a mistake — you'll always have the option of backing up and changing your response.
You don’t want to answer calls 24/7 (unless you’re serving clients globally and there’s an expectation of 24/7 support). If you’re unavailable during specific hours of the day, use the voicemail examples below for after-hours business calls.

standard voicemail greeting

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The importance of voicemail messages for your business. Voicemail is often the first point of contact a new customer has with your business. In the case of a cold call, it may even be the first impression your business leaves a customer—and a bad first impression is almost impossible to overcome.

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Here are several tips to consider when setting up a professional voicemail greeting:

  • work phone voicemail message

    Good day, you have reached the office of [Name]. I’m away for the weekend. If you require my immediate assistance, please call 555-555-2345. Otherwise, if this is a casual call, please leave your name, number and a brief message, and I’ll get back to you on Monday.

    If you’re going to start with a common statement such as ‘Your call is important to us’ and the other statements you have heard, your prospects are going to walk away.
    Need help recording a professional sounding greeting for your business? Contact us with your pre-written script, and a member of our voice talent team will be happy to record it for you for free.

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    The first two are voicemails for prospects you haven’t spoken with yet, the next one is for when you’re calling a prospect or client back, and the last example is for when your prospect or client isn’t calling you back at all:

    29. Hi, you’ve reached [your name] at [your company]. Please send me an email at [email address] if this is urgent, and I’ll get in contact with you as soon as possible. If this is not urgent, please leave me a brief message about the reason you are calling with your contact information and I’ll get back to you in the next 24 hours. Have a great day.
    What voice do you want to convey when speaking with customers? This may be professional, casual, or even humorous.

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    Keep it brief and concise Remember that customers and clients are also busy so make sure that you get the message across in the shortest possible time.Give options to get more details Creating a voicemail menu can be a timesaver for both you and your callers. ...Ask for detailed messagesHow do I create a personal voicemail greeting? Open the Phone app on your iPhone. It's green with an image of a phone, and it's located in the dock at the bottom of your Home Screen by ... Click on the "Voicemail" icon in the bottom right-hand corner. Tap on "Voicemail" to open up the voicemail menu. ... Once there, click on "Greeting" in the top left corner. ... More items...

    Obviously, I need to update it. And if you haven't changed your voicemail greeting in over a year, you're likely in the same boat.
    1. YouMail. YouMail is one of the most popular and frequently used voice mail applications. You can also make an individual reply for each contact. Callers will get the information they need to hear from you – for example, you can give the most important people your other contact for communication.

  • voicemail message greetings sample

    4. Remember, They Are Calling for a Reason. If someone takes the time to call and leave you a voice message, they usually have a reason that they are calling.

    Hi, you have reached Angela, Senior Recruitment Specialist. If you are calling to inquire about the status of your application, you can access that information by logging into your account on our online portal, where you applied. Due to the high volume of applications we receive, it is not possible to respond directly to all applicants, only to those whose candidacy is being pursued. For additional information on our recruitment process and what you can expect, please review the FAQ page on our website. If you need immediate assistance, please call back and dial extension 6 for the Human Resources receptionist, or you can leave a message, and I will return your call. Thank you.
    When your business is closed for vacation or holidays, it’s imperative that you set appropriate expectations for a callback and to provide an alternative coverage option, if available. The following greeting accomplishes this succinctly.

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“Hey, there! This is [your name]. Please leave me a message with your name, number, and the reason you’re calling. If you also tell me [insert random fact] I’ll be sure to move you to the top of my call list. Have a great day!”

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Set things up yourself in minutes, or if you’d like, we’ll do it for you over the phone at no cost.

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