Your voicemail is important. Keep in mind, this is essentially one of the first impressions the hiring manager will have from you. You need to make sure your voicemail is as professional as possible. Whether you are trying to be funny, trying to show off your singing abilities or shouting in the car with the windows down, chances are the hiring manager won’t be impressed. Go into a quiet room and record a simple, “Hi, you’ve reached Kim Costa. I’m sorry I missed your call, but if you please leave your name, number and a brief message I will get back to you as soon as I can. Thanks!” You really can’t go wrong with this. Trust me when I say that hiring managers probably don’t want to hear your high school’s fight song.
555-555-2345Hello, thank you for calling the office of Dr. Harold Tweed. I can’t come to the phone right now; please leave your name, number, and message at the tone. If this is an emergency, please contact either my personal assistant at 555-555-2345 or myself at 555-555-3234 and we’ll get back to you as soon as possible. Thank you for your call.
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Work RelationshipsHow to Leave a Sales Voicemail That Actually Results in a Callback
But it appears I’m not alone. Here’s a portion of one reader’s letter; see whether you relate!
Additionally, you will want to close out your voicemail by (re)stating your contact information and name and purpose of your call. This is another little trick of leaving voicemails - people tend to remember the first and last things you say more so than the middle, so by summarizing the important pieces of your message at the end, what you said is more likely to stick.
To delete an email stuck in Outbox, first go to the Send/Receive tab and click Work Offline. This will prevent Outlook from sending email messages that are currently in the Outbox folder. After that switch to Outbox, right-click the message and select Delete. What does outgoing and incoming call mean?
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Like this blog? You may be interested in our blog on integrated telephone system features.
You also don't want to confuse them with too much technical jargon and complex vocab. Keep things on the lighter side and approach your voicemails conversationally.
"Hello, this is [Your Name] from [Your Company Name]. I'm calling because [insert reason for calling]. I'd love to talk to you about [insert benefit you can offer if they call back]. My number is [insert phone number]. I'll also follow up with an email tomorrow. I look forward to hearing what you think. Have a great day. Goodbye!"
4. Before each voicemail message is played, enter the number associated with deleting a message.
The easiest way to listen to your voicemail is to call your mailbox. Either dial your mobile number from your phone or use quick-dial access:
iPhone users have another option: You can send a voice message from Apple's Messages by tapping the microphone button inside the text box (this works only when you're messaging other iPhones). By default, these voice messages last for only two minutes before they are deleted, but you can change that. Either tap Keep under any sent voice message or go to Settings > Messages and tap Expire under Audio Messages. You can set the expiration date to Never, but this affects only your record of the conversation, not the recipient's.
Looking for guidance on how to record the perfect voicemail? Learn how to record professional business voicemail greetings.
Voicemail connect rates usually go up as the day advances, so you should schedule your phone activity toward the end of the day.
Note: a desk phones' voicemail greeting can only be recorded via phone, there is no way to upload or download a greeting through the online panel.
3. Select “Deleted Voicemails,” you will then be presented with a list of voicemail messages available for restore.