Editor's note: This post was originally published in 2020 and has been updated for comprehensiveness. Sales Voicemails 25 Professional Voicemail Greetings to Help You Record the Perfect One Sales | 7 min read
I like to say my phone number very early so the person can hear it again quickly by starting the message over and does not have to listen to your entire message again to hear the number. But do repeat your telephone number at the end of the message at least once and speak very s-l-o-w-l-y so the person can write it down as they listen. If you don't get a response to your first voicemail, don't hesitate to record a similar message once a week for two or three weeks. This sounds a bit excessive, but my experience has been that if there is even the slightest chance of meeting someone now or even in the near future, this kind of message will get their attention.
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If you're going to call a prospect, you have to leave a message. Regardless of whether the prospect was actively screening calls or simply away from their desk when the phone rang, your number will pop up as a missed call. And if there's no accompanying voicemail? Well, it must not have been terribly important.
If you already have a call scheduled, it will serve as an incentive for your prospect to show up. If you don't have a call on the books, use their response to this voicemail to ask for a follow-up meeting.
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4. By default, your voicemail will be setup with your carrier's generic greeting.
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There you have it – voicemail messages for three of the situations you’ll find yourself in most of the time.
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How do I set up my phone’s voicemail greeting and update the name associated with my extension when I leave a voicemail for others?
Finding a quiet place with good reception where you won’t be interrupted ensures that when you speak, you will be clearly heard; it also removes background noises from the equation, entirely.
To receive email notifications, select Notify me via email when new voicemail messages are received. 7
That’s the simple structure of a voicemail greeting. Overall, your greeting should be professional, but the wording can vary depending on the situation. Check out a sample below.
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Passwords do expire. The system will notify you when a new password is needed. Should you forget your password, please contact Telephone Services and we will reset your password to the default of 2468.
3. “You’ve reached [company name]. We can’t take your call right now, let us call you back! Please leave us your name, number, the reason for your call and the best time to call you back – we don’t want to miss you again. Talk to you soon.” Let your callers know that you don’t want to miss the chance to speak with them by asking for a convenient time to call them back.
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