Most cell phones show the number and voicemail duration when a call is missed. So if the recipient sees the message is from an unknown number and only a few seconds long, they'll assume it's not important and hit delete. Since the message doesn't appear to be substantive, they're not prompted to listen.
What you do not want to do is say your phone number so quickly that the person has to listen to your voicemail multiple times to try and figure out your phone number. We have all gotten those annoying voicemail messages where the person said their phone number so quickly that we had to listen to their message several times to figure out their phone number. Don't be that jerk who leaves their phone number so fast that the other person has to listen to your message over and over to try and figure out what your phone number is.
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Here are some tips for leaving courteous and business-like voicemails that will get returned. Think it through first. Introduce yourself. Speak slowly. Speak clearly. Mention your availability. Keep it short and sweet. Make sure your details are clear. End the voicemail professionally. How do you leave a professional voicemail example?
Now open the Apowersoft Free Audio Recorder’s site and hit Start Recording to launch the record tool.
Assuming you have a strong 1st attempt voicemail message, when on your 2nd attempt should you get voicemail again, simply lead with:
When asked to press a number, pause on the phone/mic icon and click a number under the DIAL PAD tab.
I teach in two classrooms. How can I forward my calls to the other room or location?
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6. Once in the call, you will need to select option #2 to record your greeting. To access the dialpad press the dialpad button at the bottom of the screen:
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20-30 seconds is the sweet spot. A voicemail in this timeframe sparks curiosity without demanding too much time.
To update your greeting press 3To access user options including group lists and change your Voicemail PIN press8
If after 2 solid phone/voicemail/email attempts (which counts as 6 touches, not including any drip emails or LinkedIn messages/connection requests that they may have gotten in between calls 1 and 2) I’ll leave a 3rd voicemail message (followed by an email, of course) that simply says something along the lines of:
We might also say, “…when I can’t get to my phone” which suggests that it’s not possible for you to check or answer your phone.
My number is [phone number]. I’ll also follow up with an email tomorrow. I look forward to hearing what you think. The key to making a script work is to practice. You can’t read it line-for-line, so it’s important to work out the kinks before you place your call, including: Your name Your reason for calling The benefit of calling you back Your contact information Your promise of a follow-up email
2.) A gracious phone message is 30-45 seconds when talking to those we don’t know well. As George Washington said (yep, that George Washington), and I’m paraphrasing, “With men of business, be brief.” Be pleasant, and get right to the point. You’ll appear more confident and capable of handling the situation which merited the call.