Choose your no-answer greeting from the drop-down menu next to If unanswered use greeting from: 8
Clearly state your purpose and next steps. Whether it’s a demo, an appointment, or the best contact to talk to, simply ask for it.
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8. "Hi there! As you know, I am out on maternity leave. I won't be checking my emails or listening to my phone messages while I am away. But please feel free to send or leave as many messages as you like." Here's a message for those coworkers that rarely read through notes in their entirety. Hopefully, they'll fill up your voicemail quickly!
But every once in a while, you get a really special voicemail. Maybe your partner called you early in the morning, knowing you were asleep, to leave a Happy Birthday recording for when you awoke. Or maybe a beloved family member recently passed away, and you have a voicemail from them that might’ve seemed pretty pointless at the time but now carries extra significance.
Hedge your bets by giving them two ways to respond. A simple, "I'll also follow up with an email," before you hang up, is short, concise, and shows thoroughness on your part.
Need your voicemail recording as soon as possible? Depending on the complexity of your job, you can receive your final audio files in as little as one day.
Bob Hofmann, of Hofmann Network Services, a voice mail and voice messaging company, says that voice mail helps companies route messages faster and the recording system offered by voice messaging reduces errors and allows complete messages to be left.
I am not in the office today; I may not be in tomorrow. I may be in to work sooner, if you gave me your car to borrow.
Using a second phone, dial the Voicemails Forever Access number closest to you (USA: 201-285-5965) and when prompted enter your 8 digit Voicemails Forever PIN number.
On the "Voicemail greeting" tab, click on the "Record a greeting" button to record the voicemail greetings. A voicemail's time is approximately is around 10 seconds, wait for it to finish. Once done recording, click on the "Stop" button at the center of the recording tab to end it.
Many companies offer an escape option so that if a caller ends up in a staff member’s voice mailbox, he or she can “escape” out of the mailbox and go back to the attendant menu. Use a customized auto-attendant for this situation. If you would like to leave a voicemail, please press 1 and leave your name, number, and a brief message. If you would like to return to the main menu, please press the # key.
This is another helpful outreach strategy for prospects you haven't heard from in a while.
If you have voicemails saved on a non-smart phone, your best bet is to record them on a computer. This is a method that requires some equipment, but not as much as you might think.
I assume it’s safe to say you’ve gotten really busy or this isn’t a top priority for you at the moment so I’ll take you off of my call list as to no longer interrupt your day.
If you’re a small business owner, we recommend going with the RIY (record it yourself) route. First, it’s more affordable. Second (and more importantly), if your clients expect to work with you directly, they will expect to hear your voice when they place a phone call.
Press 1 to record the Unavailable Message. Record the message after the tone and press pound. To keep the message, press 1 to accept the message. If not satisfied, press 3 to re-record and repeat steps 5 and 6.
With so much stacked against you, why bother? Because the responses to sales voicemails are generally of a much higher quality. What you lose in response rate will be made up for in conversion rate—if you know how to leave quality messages, that is.