If voice mail options are grayed out, you're using the Skype for Business voice mail service with cloud PSTN. Voice mail options aren't available in Outlook.
Click on the video below for more great tips for a perfect voicemail from Corporate Speech Solutions President, Jayne Latz:
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You can also use the Slydial app for iOS or Android. Create a free account with the service, then choose a contact through the app or manually enter a phone number. Once the app has connected the call, leave a voicemail, and hang up when you're finished.
There you have it – voicemail messages for three of the situations you’ll find yourself in most of the time.
My wife and I can’t come to the phone right now, but if you’ll leave your name and number we’ll get back to you as soon as we’re finished.
Dan Grim, CEO/Founder of Good Stuff Tonics and Melior Botanicals, keeps his script even simpler:
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Businesses should have two main types of greetings to create an excellent call experience. The first one is what we call a “welcome greeting” – this greeting welcomes callers to your business. Typically, a welcome greeting will present a menu of call options like hours, location, or customer service. For more details on how to create a welcome greeting for your general business number, read this article.
Finally, the length of your sales voicemails is important. Research suggests that messages under 30 seconds long perform best. This should give you enough time to convey important information without wasting any of your prospect's valuable time.
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If you’d like to learn more, my number is 123-456-7890. I’ll also follow up with an email containing the case study. I look forward to hearing what you think. Have a great day.” This voicemail is simple, packed with value, and straightforward. It also sets the tone for what doing business with you is like.
As probably know, a professional voicemail greeting can make or break leaving a great impression. However, it all starts with your voicemail script.
Here are four sample voice mail messages you can start using today to separate yourself from the other 95% of voice mails that get ignored, deleted and never returned.
If you're working with an actively engaged prospect, however, this voicemail can be perfect for building rapport. Say, "I just sent you an article about the new trends in AI we were discussing on our last call. I can't wait to hear what you think."
Sales reps tend to be very declarative in their messaging. Their starting phrase in both voicemails and emails usually sounds something like, "My name is John Doe, and I work for Gadgets Inc."