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For a downloadable Quick Reference Guide to the voicemail phone menu, click here.

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Your own answering greeting should be short. Don't bother to say that you aren't available to take the call. That's a waste of time, and there's no point in restating the obvious. Instead, simply identify yourself and ask the caller to leave a message.
Hey Lynn. It’s Sue. I wanted to chat about our dinner plans this weekend. Give me a call back when you get a moment. Thanks. .

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What's the phone number for Outlook Voice Access? The phone number and PIN are provided to you by your admin when he or she sets you up for voice mail. Contact your admin for assistance.
Calling just to "check in" isn't a relevant reason unless your prospect has specifically asked you to. It's just a lazy excuse to get someone on the phone and it hardly ever works. Instead, find common ground between you and your leads.

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When leaving messages, have mercy on your listeners and do the following: Speak slowly and leave your phone number at the beginning and the end of the message. Limit your comments to one or two subjects. Voicemail is not a one-person show. Sample of a Perfect Voicemail “Hi,
Customers will eventually need help from your business. If your customer service team is unavailable for calls, you can use the customer service voicemail recordings below.

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Practice your spiel so you can speak with authority. This lets the caller know how confident, qualified, and prepared you are. The goal is to sound like you’ve been doing this for years, not a few minutes.

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But it appears I’m not alone. Here’s a portion of one reader’s letter; see whether you relate!

  • voicemail greetings for receptionist

    1. Install the software on a device separate from your phone, like your pc or laptop.

    If I get a message like that – I would be wondering: Who is me? I still like it when people leave their name, I don’t have to be guessing who is calling.
    So, how do you protect your information? There are a few settings and privacy apps that can help.

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    8. "Hi, you've reached [your name]. I'm unable to come to the phone right now. But if you leave your name, number, and a short message, I'll be sure to call back.

    Don’t confuse voice mail with automatic attendant systems. Automatic attendant, where the computer actually answers the phone, is the single worst business invention ever. Human answers. Human determines if the person you’re calling is in by ringing their phone and monitoring the response. If not in, human returns and says, “Mr. Jones is not in. Would you like me to help you personally, take your message personally or would you like to leave a detailed message on his or her voice mail?” You faint from the shock.
    3. Use a male-to-male headphone cable (that is, one with connectors at both ends) to connect your phone to your computer’s “Line In” jack. That cable shouldn’t run you more than a few bucks. Note that some computers, particularly Macs, only have one audio port that serves as both input and output.

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    If you like to keep things simple, opt for a basic greeting. Most voicemail options allow you to record just your name, which lets callers know they’ve reached the right person.

    Thank you for sharing your info. I really appreciate your efforts and I will be waiting for your further post thank you once again.
    Have you noticed how I slowed down towards the end of the message? I spoke slower and clearer. This is because when the person on the other line hears your message, they will be writing down your details before calling you back. Let’s make it easy for them to call you back!

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    So, you diligently practice this presentation, yet when you call, all you get is a voicemail. You will have to decide whether to leave a voicemail – it is debatable. Try your own experiment to see what works. I recommend leaving voicemails.

    Through personal experience and research, I’ve been able to identify the most effective script—along with the keys to implementing it—so you generate an incredible response every time.
    How many of your competitors are doing the same? Not many, I’m willing to bet (but more are starting to!)

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9. “Hey, it’s [your name] at [your company] – thanks for giving me a call! I can’t wait to chat. Just leave your name, number and I’ll call you back as soon as I have the chance. Better yet, send me a text with the best time to reach you and the reason for your call. Looking forward to hearing from you.” Text communication is becoming much more relevant now. Direct your caller to text you in case they have a question you can answer easier via text. Who knows, they might prefer text messages to phone calls too.

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Well done on recording your new professional voicemail greeting with script! Remember that you can update it again in a few months time. I recommend you open your online diary, choose a date 4 months from now and type in – Update Voicemail Greeting with Speech Active’s Video. Your listening skills and pronunciation will be even better than they are now. Especially if you continue your improvement with one of our tailored online English Pronunciation & Fluency Courses.

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We have carefully chosen words for this English Voicemail Greeting Script that are easy for non-native English speakers to pronounce.

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