Are you creating a voicemail greeting for your entire company or team? These business voicemail greetings will do the trick.
In this blog post, we'll cover how to set up several voicemail greetings: a name recording for your voicemail box, a default greeting, and a temporary (for holidays and vacations) greeting.
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In the video lesson, I shared this example for a common voicemail greeting in English:
When recording, choose a quiet area, speak clearly, and use your full name (first and last).
Introduce yourself at the beginning of your message. Take your time in providing your contact information, making sure you are loud and clear in the pronunciation of your name and number.
People tend to remember the first and last events of the day. Now, you could make your sales calls in the morning, but nobody wants something else on their plate when they’re just starting their workday. By waiting until the end of the workday, though – traditionally, around 4:30 p.m. – you won’t be competing with other distractions, and you’ll be one of the last things that happened to the contact while they were at work.
“(Intro) I’m calling regarding the voicemail I left you (earlier today/yesterday) about (example: how we recently helped competitor 1, 2, and 3 avoid ______ while ______) and wanted to see if it would make sense for us to have a conversation to determine if what we do would be of some help to you as well. If you’d like to discuss this further you can reach me at __________. I’ll send a follow up email to this message so if it’s easier to reply that way you can or if you’d rather talk via the phone, again, my number is _________.”
Thanks for joining me today and thanks for listening. I hope you learned something new today. Weon Inteligene is away on holiday, coming back soon to enlighten you in the next episode!
This tells the prospect that they will benefit from calling you back and hearing what you have to say.
In certain situations, it’s a good idea to let a call go to voicemail. If you’re in a loud area, unable to spend 10-15 minutes talking, or are otherwise distracted, don’t answer. Recruiters who cold-call candidates will understand that you’re simply unavailable – but make sure to return calls in a timely manner. If possible, call back during regular business hours.
Your voicemail is set up with a default greeting, but you can record a personal greeting any time you want.
4. Enter your voicemail password. If you have set a password lock for your voicemail account, you will be prompted to key it in. Use the dial pad to do so.
All sorts of funny issues can occur when your phone hasn’t had a reboot in a while. Rebooting allows your phone to clear out and fix any issues. So try switching it off for at least five minutes, then see if the problem is resolved.
Hi, you’ve reached (name)’s answering machine. He/she is not in right now, but I’m totally open for suggestions.
Make sure Teams is installed. You can access your phone's app store and searching for Microsoft Teams or by following the instructions from the Microsoft Website.
So, make your goal to find common ground, and share how knowledgeable and experienced you are, no matter who you are calling. You shouldn’t brag about your success, but there is a time and place for others to know your success. That is the key to leaving voicemail messages that get returned!
A monotone voice can be a turn off for a caller. You want your caller to feel like they missed out on speaking with you — not like they dodged a bullet.