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Congratulations! You've recorded a professional voicemail greeting that your callers love. If you want them to keep loving it, you'll need to update regularly. Adding seasonal information and varying your message keeps your greetings fresh, which is especially important for businesses whose clients and customers call in on a regular basis.

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Great question! Although I don’t know if there is a specific function for this on your particular phone, the best way to save the message is the simplest. Turn up the sound as high as you can and record it onto a digital recorder (like you would use for a lecture), a cassette recorder or your cell phone if you have a voice recorder on it. Then save it as an MP3 on to your computer for safe keeping. You can also Google your vtech model number to see if you can find an owner’s manual. They might have a way to save a recording in there. Probably not, but it’s worth a shot.
I wish that I’d read this a few years ago. I think that we all have a few voicemails that we wish that we could keep forever, but I lost a few a couple years ago. I think that my current system stores them in a digital messaging system, like you mentioned, so they should be able to be saved. Thanks for the post! .

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Website: https://shoretelcommunity.force.com/s/article/How-to-Record-and-Change-Your-Voicemail-Greeting
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sample business voicemail greeting

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(Follow-up call = you’ve spoken before, made some progress through the sales process and a follow-up call was required)

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While both types of messages should be customized to a given buyer, voicemails should be ultra-specific. In an email, I might ask for a referral, an appointment, or feedback on a content asset they downloaded. These sorts of classic questions -- while still tailored to the buyer -- can be customized for reuse with another prospect, or another 100 prospects.

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When calling a lead that was generated from a 3rd party vendor, it’s important to let them know how you received their contact information and why you’re calling. This type of lead may have looked at dozens of homes and requested information from as many real estate agents, all in a matter of minutes. The quicker you respond to this type of a lead, the more likely you’ll beat out the competition. Start off on the right foot by putting them at ease with a quick introduction and some facts:

  • how to create a voicemail

    If you’re thinking about buying voice mail, don’t just look at the benefit of your convenience. Before you make a commitment to a specific system consider the impact on your customers. Will they be better served? Will you maintain friendly, human service in spite of the voice mail system?

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    Follow that with an email that says the same thing, log the call / update your notes in your CRM and MOVE ON!

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    1. Short Business Voicemail Greetings. Hi there, you’ve reached [your name] at [X company]. Thanks for calling. I'm unable to answer the phone but if you leave your name, phone number, and message.

    Here are a few more ways to light a fire under the contact so they call or email you back:
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    Your research should include finding other people in the prospect’s organization. Selecting the right people, such as the prospect’s manager or department head, facilitates the ability to build rapport and adds a sense of urgency when you mention them in the voicemail.

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    And when you send your email (I always recommend sending an email right after you leave a voicemail message) you can simply say:

  • typical business voicemail greeting

    That’s the simple structure of a voicemail greeting. Overall, your greeting should be professional, but the wording can vary depending on the situation. Check out a sample below.

    Road side cafe; you kill them and we’ll cook them. Leave your order and we’ll get back.
    If you're in need of some more tips, here are some additional soundbites you can use when ending a voicemail.

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For more general advice on voicemail messages, read our tips and examples for business voicemail greetings.

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Expert advice: Four phone script lessons from “Mr. Inside Sales” that will double your close rate

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The trick is to stay on the line even if you’ve already recorded the message. Never make the mistake of hanging up, as you will never be able to save yourself! So what should you do?

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So, is there an opportunity for your clients, referral partners, and prospects to reach you via voicemail? Or is your voicemail box always full?

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