10. Keep It Upbeat. We’ve already got you smiling while you record your greeting, so now let’s talk about your wording. Avoiding negative words like sorry, unfortunately, and can’t goes a long away in making your voicemail a positive experience overall.
From the Calling User Portal, click Voicemail. 3 4
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Make sure Teams is installed. You can access your phone's app store and searching for Microsoft Teams or by following the instructions from the Microsoft Website.
3. Enter your voicemail password, if you have one. If you don’t know what it is, try entering your phone number or contacting your carrier for assistance.
Record a personalized greeting, up to 3 minutes long. A common template you can follow is: "You've reached [name]. We can't get to the phone right now, but if you leave a message, we'll call you back."
Think about if you were someone working in the corporate world, what kind of voicemail would you like to receive, and try to keep that image in mind when leaving a voicemail.
So, is there an opportunity for your clients, referral partners, and prospects to reach you via voicemail? Or is your voicemail box always full?
Our video covers just one voicemail greeting example. There are 1000 different ways to do this. As explained above, we have carefully chosen this script for non-native English speakers. We’ve chosen it because the words chosen are likely to be easy for most non-native speakers to pronounce. So in our experience, this is the best voicemail greeting script! make sure you use the correct word stress in the multi-syllable words in your voicemail greeting.
If you can, try to keep your message 20 to 30 seconds long — max. This is the sweet spot for sharing just enough information without going overboard, potentially getting cut off by the recipient’s voice mailbox system, or having the listener hang up early because your message was simply too long. Speak clearly, avoid rambling, and get straight to the point.
In Microsoft 365, you can record a greeting, edit call answering rules, set up Outlook Voice Access, edit text message and email notification settings, and turn on voice mail preview using Outlook on the web.
3. To permanently delete the message, click on the trashcan icon, either found below the voicemail details or at the top right-hand corner.
1. Tap the fixed key with the envelope graphic, or dial the phone’s phone number.
In the Voicemail section, tap Voicemail greeting. Tap Record a greeting. Tap Record . Record your greeting and when you’re done, tap Stop . Choose what you want to do with the recording: To listen to the recording, tap Play . To replace the recording, tap Redo. To save the recording, tap Save. Enter a name for the new greeting and tap Save.
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So today, you’ve learnt how to record your own Voicemail greeting and how to leave a Voicemail message. Remember amigos, transcriptions to all of the episodes are available on the English Made Simple website, simply go to englishmadesimple.net/podcast
We have carefully chosen words for this English Voicemail Greeting Script that are easy for non-native English speakers to pronounce.
See how this voicemail is straightforward, clear and concise? This might be a good script to start with if you’re new to making calls to leads. Always talk in a friendly voice and come from a place of caring (they’ll feel it on the other end of the line). After you’ve used the script for awhile, you’ll learn how leads are reacting to the voicemail and you can rescript it if necessary. Keep in mind, you will be calling the lead MANY times so you’ll have plenty of opportunities to try different scripts. To be most effective with your voicemail scripts, keeps notes on what’s working and what isn’t.