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Editor's note: This post was originally published in 2020 and has been updated for comprehensiveness. Sales Voicemails 25 Professional Voicemail Greetings to Help You Record the Perfect One Sales | 7 min read

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That’s amazing Bonnie! Thanks so much for the tip. I’ll be sure to update the post to reflect the service you found, so all of our other readers can take advantage of it. Happy Holidays!! Laura
“Hi, this is Luke. Please leave a message and I will get back to you as soon as I can. Thank you.” .

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However, it’s awkward to just jump in without any context, so a very quick introduction followed by your question is the best option: Hi Erica, this is Ryan at Company X.
To record a message to someone other than the sender, press 1 4. Record at the tone, then press # to approve the message.

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Thank you for calling [LinkedPhone – The Work From Anywhere Business Phone System]. Our office is closed until [Monday, January 25th for the holiday weekend]. If your call is urgent, please contact [Anya at 212-555-1212 or [email protected]]. Otherwise, please leave a message and we’ll get back to you as soon as we return. We value your call. Thank you from everyone at [LinkedPhone].
Calling just to "check in" isn't a relevant reason unless your prospect has specifically asked you to. It's just a lazy excuse to get someone on the phone and it hardly ever works. Instead, find common ground between you and your leads.

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If after 2 solid phone/voicemail/email attempts (which counts as 6 touches, not including any drip emails or LinkedIn messages/connection requests that they may have gotten in between calls 1 and 2) I’ll leave a 3rd voicemail message (followed by an email, of course) that simply says something along the lines of:

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But it appears I’m not alone. Here’s a portion of one reader’s letter; see whether you relate!

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    10. "Hello, you've reached [X company]. We can't take your call right now, but please leave your name, contact information, and reason for reaching out, and one of our team members will be in touch within 24 hours.

    How do I set up my phone’s voicemail greeting and update the name associated with my extension when I leave a voicemail for others?
    "Hello, this is [Your Name] from [Your Company Name]. I'm calling because [insert reason for calling]. I'd love to talk to you about [insert benefit you can offer if they call back]. My number is [insert phone number]. I'll also follow up with an email tomorrow. I look forward to hearing what you think. Have a great day. Goodbye!"

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    Ask Siri. Say something like: “Play the voicemail from Eliza.” Learn how to ask Siri.

    Remember, you need real-world situations to prepare for the sales game. Role play with colleagues and friends to get honest feedback.
    To access voice mail settings in classic Outlook on the web, select Settings > Mail > General > Voice mail.

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    People pay attention when their name is mentioned. After all, they’ve been conditioned to pay attention to their name their whole life.

    5. Go to your voicemail settings. Once you are in your voicemail system, the specific options that you have – and the keys on the dial pad that you have to press to access them – will differ slightly, depending on your telecom carrier.
    Hello! You’ve reached [Natasha on the Product Development Team at LinkedPhone]. I’m not available at the moment but your call is important to me. Please leave your name, number, and the reason for your call and I’ll call you back as soon as possible. Thank you and have a great day!

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    These days, most phone functions are for tweeting and texting, but what about leaving voicemail messages that get returned? Many people say they no longer check voicemail, or don’t listen to messages in full. They either tap “return call,” send a text, or find other channels to see what the person wanted.

    Some people found success in fixing their voicemail woes when they temporarily disabled
    Go the Audio Input tab and opt for the Microphone. Make sure that you move the mobile phone’s earpiece or speaker close to the Microphone as possible.

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If wading through voicemail messages isn’t your idea of fun, you may want to steer the people to other ways to reach you. For example, many people leave their cellular numbers. Great in emergencies, but watch out, because many times you are out of range or your cell phone is off, so the caller gets ANOTHER voicemail system.

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Header: A summary of an incoming message (equivalent to return address and postmark on a letter). It includes the length of the message in minutes and/or seconds: "Message from John doe received 7:34 AM, Friday, April first, 70 seconds, extension 5050."

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You prove you've been paying attention by referring to pain points they've previously mentioned and kept the conversation centered around benefiting the prospect. You've also slipped in a specific timeline for when you'd like to connect.

Contact Us

Thank you for calling [LinkedPhone]. Due to the current pandemic, our team members are working remotely and are available [Monday through Friday from 9am to 7pm Eastern Standard Time]. Please leave a message with your name, number, and how we can serve you. We will respond as promptly as possible. Thank you for your patience during this unprecedented time. Let’s get through this together. Stay safe and well.

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