Written by Jeff Hoffman @mjhoffman
So, how do you protect your information? There are a few settings and privacy apps that can help.
.
3. Business Voicemail Greetings. Hello, you've reached the Sales Department at [X company]. We can't take your call right now, but please leave your name, contact information, and the reason for reaching out, and one of our team members will be in touch within 24 hours.
Conversely, other users can record and send voice mail messages directly to your mailbox. When convenient, you can access your mailbox to get those messages.
In Microsoft 365, you can record a greeting, edit call answering rules, set up Outlook Voice Access, edit text message and email notification settings, and turn on voice mail preview using Outlook on the web.
If you really mean it, say you will return the call as soon as possible. For example, "This is Mary Mitchell. Please leave a message and I will call you back as soon as I can." If you want to give another option to reach you, go ahead, but limit it only to one telephone number or email address.
The Serial Position Effect states that the human brain is most adept at recalling the first and last items in a series. For sales reps, this psychological phenomenon means that your voicemails are much more likely to be remembered if they're listened to at the beginning or the end of the day.
The AUDIX voice mail system allows you to record and store several personal greetings, each for a specific situation. You can manually activate each greeting as needed. You can assign special numbers to greetings to help you remember them. For example:
I’m calling because [reason for calling]. I’d love to talk to you about [benefit you can offer if they call back].
With OpenPhone you can record your own voicemail greetings directly in the app, upload your own voice clips or simply type your voicemail script.
If you're looking to go all out to give the best possible first impression to your customers, hire a professional voice actor. Our customers love the voices available on Fiverr, a website that matches businesses with creative talent. You can get a professional recording done for as little as $5. If you're looking for a high-end product, check out The Voice Realm which offers the best voice talent on the planet. The quality is astounding.
AUDIX voice prompts tell you what to do at every step in a task. Once you have selected the appropriate Activity Menu Option, you can rely solely on the voice prompts to figure out what to do.
Leave a specific request. What do you want your listener to do? Sure, you want them to call you back, but why? To answer a question? To set up an appointment? People will appreciate it if you give them specific actions for their call back. That way they’ll know they won’t be wasting a lot of time on the call back trying to figure out what you want.
2. Press the right arrow key twice and highlight Msgs then press the center navigation key.
So, how do you protect your information? There are a few settings and privacy apps that can help.
Website: https://energyresourcing.com/blog/how-to-leave-professional-voicemail-messages/
Voicemail connect rates usually go up as the day advances, so you should schedule your phone activity toward the end of the day.