If you are ready to record your voicemail greeting, you should already have a solid script. Whether you include your mission statement, some fun personal details, or a favorite quote, making your voicemail greeting personal is a great way to set your business apart. Write down what you're going to say, but try to avoid reading it verbatim as you record, or it may start sounding robotic and rehearsed. When listening to your voicemail greetings your callers shouldn't feel like they're listening to an impersonal recording. Keep it conversational. If you need help achieving that conversational tone, check out these tips.
You may be able to delete or re-record your message by staying on the line even after you have recorded your voicemail.
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I'm not available to answer the phone right now. My office hours are Monday through Thursday, 10 am to 4 pm. Please leave your name and phone number and I'll get back to you as soon as possible. Thanks. 2. Company Wide Voicemail Greeting. You want to be a little more formal when you're recording a business voicemail greeting for your company.
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I find it helpful to imagine that I am writing a memo when I leave voicemail messages. Outlining points enhances my own clarity and puts the listener on notice for the information.
“Hey [Prospect's Name], this is [Your Name] from [Your Company Name]. I have a question for you. Please call me back at [insert phone number].”
Splitting your message into two parts has a couple of benefits. First, it makes you more memorable. Second, you seem less rehearsed. If you're reciting from a script, you're probably not going to forget a key component. Prospects will automatically trust you more.
Here are four sample voice mail messages you can start using today to separate yourself from the other 95% of voice mails that get ignored, deleted and never returned.
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According to Hubspot, the most effective voicemail is as simple as the following:
Hello and thank you for calling, [Company Name], where [state your short company slogan]. If you know the extension of the party you are trying to reach, you may dial it at any time. To speak with a Sales representative, press 1. To reach a Customer Support agent, press 2. To reach our Billing department, press 3. If you would like to know our regular business hours and location, press 4. If you would like to speak with an Operator, press 0, or press 9 to repeat the available options. 2. Basic Customer Inquiry
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“Hello! You’ve reached the voicemail of [your name], [your job title]. I’m currently either away from my desk or on the other line. Please leave your name, telephone number, and a short message after the beep, and I’ll be sure to get back to you as soon as I’m available.”
The Voice Memos app can also be used to record a voice message. You then tap the ellipsis icon and open the Share pane to find the correct destination.
Website: https://www.businesstrainingworks.com/training-resource/voicemail-etiquette/
The last step is to end the recording and save your voicemail. It’s a good practice to leave your contact number once again before you end your message so that your recipient can easily call you back.
6. Alternatively, from the list of messages, press and hold the voicemail then select “Delete,” then confirm the deletion.