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Introduce yourself at the beginning of your message. Take your time in providing your contact information, making sure you are loud and clear in the pronunciation of your name and number.

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Voicemail #2: "Jerry, I forgot to leave my name and number. This is Sarah Griffin from Acme Corp. You can reach me at 884-867-5309. Thanks." .

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Thank you for calling [Company Name]. Our offices are currently closed for the day. Standard office hours are Monday to Friday, 8 AM to 8 PM Eastern Time. Did you know that you can check your account status with us 24 hours a day / 7 days a week by visiting [account login webpage]? Here you can view information about your account, as well as answers to general questions you may have. Otherwise, please call back during standard office hours, and we will be happy to assist you. To repeat this message, press the # key. Holiday Greetings
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First, I got the information about the meeting. I will meet you in the building lobby at 2:30. See you then. You might want to repeat your number at the end of your message. That would sound like, "Again, my number is xxx-xxxx should you need it." Then just hang up. There is nothing rude about that; you don't need to say good-bye, since there was no conversation.
If you want to improve your voicemail performance, get deliberate in your practice. This means creating a highly structured practice routine that offers ample opportunity for repetition and immediate feedback.

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My wife and I can’t come to the phone right now, but if you’ll leave your name and number we’ll get back to you as soon as we’re finished.

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Being personable is key in having your caller look forward to receiving your callback. To do this, use different intonations in your voice to convey enthusiasm.

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    Your message should be specific, and you have to create a sense of urgency so the contact opts to get back in touch with you. Words and phrases to use include: Must; I must hear back by [day]… Need; we need to talk about… Should; we should discuss…

    Note: I have several lessons about communicating on the telephone that may be useful to you:
    Generally, these greetings should be brief for an individual. State your name and a query for the caller's information. You can also include a backup number for people to reach you if you like. For an organization, it's a good idea to announce your standard office hours. Dial *98 on your OnSIP-registered phone. Enter your voicemail box number. Enter the PIN/password for your voicemail box. Press 0 for voicemail box options. Press 1 for unavailable greeting.

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    Guys, you’ve been an amazing audience, and you’ve been jamming with Milena from English Made Simple. Until next time. Hasta la proxima!

    When your business is closed for vacation or holidays, it’s imperative that you set appropriate expectations for a callback and to provide an alternative coverage option, if available. The following greeting accomplishes this succinctly.
    Any time you're checking voicemail from a phone line that is not your home line, you are required to enter your voicemail PIN. Did you forget your PIN? You can reset it.

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    From the Calling User Portal, click Voicemail. 3 4

    4. Turn on Autoplay. You don't have to press 1 to listen to messages if the Autoplay feature is on. To turn AutoPlay on or off: From the Main Menu, press 4 for Mailbox Settings.
    Calling a Number To Record Select By Calling a Number to Record. Give the file a name. Optional: Leave a note for yourself to tell what the file is for. Type in the Phone Number or Extension you would like it to dial. The user logged into Configuration Manager must have services assigned to them for this to work. Select Call Now. The system will call you. Follow the prompts to record your greeting. Select Finished Recording. Click Save. Click Select on the audio file you would like to use.

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    When you’ve successfully recorded your best English Voicemail Greeting please write “DONE” in the comments on our Voicemail Greeting Video in Youtube and give yourself a high five! Well done.
    As you practice and score your sales voicemails, you’ll start to determine some best practices. Here are a few of mine:

  • Be Part
    Of Our
    Story!

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Depending on the purpose of your voicemail, these three bullets can take different forms, but if you’re checking these three boxes, you’ll be in good shape.

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Finding a quiet place with good reception where you won’t be interrupted ensures that when you speak, you will be clearly heard; it also removes background noises from the equation, entirely.

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In the video lesson, I shared this example for a common voicemail greeting in English:

Contact Us

Hi there! You’ve reached [LinkedPhone – Where Freedom Rings!] We’re away at the moment but please leave your name, number, and let us know how we can help you. We’ll make sure the right team gets back to you within [the next 24 hours]. We appreciate your call. Thank you.

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