The trick is to stay on the line even if you’ve already recorded the message. Never make the mistake of hanging up, as you will never be able to save yourself! So what should you do?
Marcus is a freelance tech writer/editor with a focus on succinctly explaining consumer devices and their software. His previous work has been published on MakeUseOf where he covered everything from iOS to Git and UI design. Sign up for the iGeeksBlog newsletter! Get a daily feature article & more from iGeeksBlog!
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"I did have at one point in time like 103 unheard messages," says 31-year-old Antonia Kidd.
These skills help you stay on point with a focus on graciousness and the gold standard of living out the Golden Rule. They’re simple, savvy, and sincere. Plus, they’ll have people eager to hear and return your phone calls!
Sample Short Voicemail Greeting: Hi, this is [your name]. I'm either on a call or away from my desk. Please leave your name, number, and a brief message and I'll get back to you. Thank you. Sample Business Voicemail Greeting: Hello, you've reached [X company]. We can't take your call right now, but please leave your name, contact information
This ensures understanding and helps the prospect write it down accurately. However, don’t repeat yourself—say the same thing in a different way.
You probably touched on this at the end of your last conversation, but if you haven't heard from your prospect in a while, this can be a useful strategy for getting back on their radar.
This can also work with your iPhone or Android, if the above methods aren’t working for you. Just connect your phone into the computer with a 3.5mm audio cable. More on that in a minute.
Your second voicemail should include information that was missing from your first. For instance, a rep using this technique might leave the following two messages:
Here are steps to follow during the actual process of leaving someone a professional voicemail: 1. Give the caller your name. Before you get into the message part of your voicemail, you must first identify yourself so the caller knows who is speaking. Begin …
you leave your name, telephone number and a brief message I will return your call as soon as possible Thank you TO CALL VOICE MAIL FROM YOUR DESK: Dial the Voice Mail Ext. 4999 Enter your password when prompted. To call into voice mail to retrieve messages from a mailbox other than your own (ie. General Mailbox) From a phone W/Voice Mail Dial
You have reached xxx-xxxx. We picked this machine up at a garage sale in “as-is” condition. You can try to leave a message on it, but we are not sure it will be recorded. If we don’t return your call, it means the machine did not work.
That’s the simple structure of a voicemail greeting. Overall, your greeting should be professional, but the wording can vary depending on the situation. Check out a sample below.
4. The software will then display what data is recoverable. Look for the voicemails you wish to recover, then follow the instructions to get them back onto your phone.
8. "Hi, you've reached [your name]. I'm unable to come to the phone right now. But if you leave your name, number, and a short message, I'll be sure to call back.
Head over to Settings → Phone → Call Forwarding → Ensure the toggle is set to off.
Most importantly, have fun with it. If you don’t enjoy leaving a voicemail, you might not be in the right job. Voicemails can add value, whether or not a prospect calls you back right away. Even if it triggers an email response or call-back six months down the line, it’s valuable. The better your voicemails, the more likely you’ll get a response. This article was originally published on Hubspot. It has been republished here with permission.