When using a Cisco phone, you can record and change your voicemail greeting directly on the phone. For the following instructions, to select an option, you can use the phone's blue toggle button to scroll down and highlight the desired option, and then press the Select soft key. Press the Services (globe icon) button on the phone.
Logging into the system quickly: From your phone dial 5000 and Press the # sign (you don't need to type your extension), and enter your password.
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If you sound too relaxed or overly familiar, you're going to undermine both your and your company's credibility. People want to buy from an expert — not someone trying too hard to sound cool. So avoid coming off as too laid back and using too much slang, "um's," and "yeah's."
But the key to success here is knowing what to say on the second and third voicemail/email attempts BEFORE picking up the phone.
If you find yourself wishing for your prospect not to pick up -- you might need to consider a new profession.
Protect your script from becoming wooden with repetition. Instead, use bullet points to stay on track while keeping your tone and delivery casual.
Hedge your bets by giving them two ways to respond. A simple, "I'll also follow up with an email," before you hang up, is short, concise, and shows thoroughness on your part.
They should merely pique a prospect’s interest. Save your real pitch for an actual sales call.
I find it helpful to imagine that I am writing a memo when I leave voicemail messages. Outlining points enhances my own clarity and puts the listener on notice for the information.
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Ayaya, your heart is racing, you’ve got a mini anxiety attack, short of breath and you are pacing around the house. Oh damn, I need to call that person again.
What should I say on my voicemail? Your voicemail should state the purpose of your call, and should include a value statement as well as your contact information.
If you want your prospects to get back to you, you better sound exciting. If you have a monotone voice, you’re almost certainly not going to get a response.
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Do me a favor when you get this message and please give me call a back at (your number). That number again is area code (your number). I look forward speaking with you.”
Now that you know which script to use, how do you record it? Depending on your budget and the resources available to you, you can record the script yourself, use a text-to-speech program, or hire a professional voice actor to record your greeting.
12. "Hi, you've reached [company]. We're available by phone from [hour] to [hour] [time zone] Monday through Friday [optional: and from hour to hour on the weekends]. You can also contact us by going to our website, [URL], and live-chatting or emailing us. If you'd like us to call you back, please leave your name and number after the tone."