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To help you remember the important elements of your message we’ve put together an infographic with 5 tips to remember when leaving a professional voicemail message.

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When recording, choose a quiet area, speak clearly, and use your full name (first and last).
A professional voicemail greeting is a recorded message that welcomes callers to your business when no one is available to pick up the call. For a polished call experience, the greeting should reflect who the client is calling – whether a general business number, department, team, or individual – and when the customer can expect the call to be returned. .

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A DUI attorney needs to be available on urgent notice as the clients can get mired into specific charges anytime, anywhere. Let us analyze how the ideal attorney voicemail scripts should be.
Oh lord…is it you…again? Well, if you must, leave a name and number after the beep. I’ll try to return the call, if I can stand it, that is.

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Check out the following samples: One voicemail was recorded while the individual was smiling, the other was recorded when the speaker held a neutral facial expression. Can you hear the difference? Version 1: I am smiling during this recording. Can you tell?Version 2: I have a neutral expression during this recording. Makes a pretty big difference right?6. Keep it short
• Hello. This is XYZ. I am currently on the phone servicing another client. If you would please leave a message after the tone, and include your name and telephone number, I will return you call as soon as possible. Thank you for calling.

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The bottom line is that a business’s situation is likely to change often and rapidly, each of which need a unique and applicable voicemail greeting to cover the circumstances and timeline. For example, callers shouldn’t reach a business-as-usual voicemail, and therefore expect a return call within the business day, if the subject they’re calling is out on vacation for two weeks. Such a lack of communication is a recipe to lose that caller’s trust and tarnish the brand’s reputation.

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You should acknowledge that right off the bat by apologizing that they couldn't reach you directly.

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    You have reached xxx-xxxx. We picked this machine up at a garage sale in “as-is” condition. You can try to leave a message on it, but we are not sure it will be recorded. If we don’t return your call, it means the machine did not work.

    These business voicemail greetings will do the trick. 10. "Hello, you've reached [X company]. We can't take your call right now, but please leave your name, contact information, and reason for reaching out, and one of our team members will be …
    2. Write down a script for your greeting. You want to create a script that you can read from while recording your voicemail. By having something to read, you can relax and …

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    People have short attention spans these days, and you should always craft your communications for the lowest common denominator with something as universal as your voicemail.

    As you develop your voicemail script, keep in mind these important tips to ensure that you’re perceived as a professional.
    The voicemail reception capacity varies depending on the voicemail system you use.

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    Some say that voicemail greetings are dying, but some people still want the human connection on the phone, here are a few ideas for making it interesting.

    In today’s digital-first world, it can be extremely easy to treat things like your business voicemail as an afterthought. Your voicemail has the potential to communicate so much more effectively than its digital counterpart.
    It is important that you monitor your performance indicators for you to check if the slightest of changes can bring a difference to how many voicemails are received.

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    (Wondering how you can receive texts from your business callers? Check out the OpenPhone App today)

    5. Go to your voicemail settings. Once you are in your voicemail system, the specific options that you have – and the keys on the dial pad that you have to press to access them – will differ slightly, depending on your telecom carrier.
    What voice do you want to convey when speaking with customers? This may be professional, casual, or even humorous.

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Looking for more information about delivering a professional voicemail message? Click here to download our free guide, "Top Tips for Professional Voicemail Greetings" Tags: resources, tips, greetings

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• Hi, this is XYZ. I’m sorry I cannot take your call right now. Please leave a detailed message at the tone along with your name and telephone number. I’ll return your call as soon as I can. Thank you.

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There are several key tactics you can use that are proven to increase your chances of getting a prospective client to respond.

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Before you officially pick a greeting, why not practice on making your voice even and understandable? I know that my voice rises when I speak on the phone, and I tend to speak faster, so I practice in the mirror to slow down my voice and make sure that I am speaking as naturally as I can.

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