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• This is XYZ. I’m sorry I cannot take your call right now. Please leave your name, phone number, and a detailed message, and I will contact you as soon as possible. Thank you.

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5 YT teachers offer important tips for leaving a message and creating your own outgoing message. Need captions? Click on CC.Learn from: JenniferESL, Vicki of
If you’d like more tips like these to improve your professional image and up your sales game, remember to subscribe!

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Not everyone is not going to return your voicemail messages. However, by using these techniques you will certainly get a lot more callbacks than if you were to use the normal long winded and weak salesperson voicemail that is left by so many salespeople. Good luck! Win more clients by creating impressive digital business proposals, price quotes, and contracts using ClientPoint Software

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Missed calls aren’t… ideal, but if you do miss a call, how do you keep your customers engaged and encourage them to leave you a voicemail?

  • example of a business voicemail greeting

    You don’t want to answer calls 24/7 (unless you’re serving clients globally and there’s an expectation of 24/7 support). If you’re unavailable during specific hours of the day, use the voicemail examples below for after-hours business calls.

    2. If you’re out of the office: “Good afternoon. You have reached the office of [your name]. I will be out of the office beginning on [date] and will be returning on [date].
    2. Hi, you’ve reached [your name]’s voicemail box. I can’t come to the phone right now, but if you leave your contact information I’ll get back to you within 24 hours.

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    Website: https://corporatefinanceinstitute.com/resources/careers/soft-skills/professional-voicemail-greetings/

    2. Write down a script for your greeting. You want to create a script that you can read from while recording your voicemail. By having something to read, you can relax and …
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    In addition to your tone of voice and gaining confidence in how you speak, you can eliminate certain phrases that imply desperation.

    Try to avoid unnecessary phrases that only make your greeting longer, like “leave your name and number and what you’re calling about.” Most people know what “leave a message” means.
    If you’re rarely in the office and don’t use a mobile cell phone app to receive calls, be sure to provide alternatives so that customers can still receive the support they need.

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    There is no definitive answer here, but you should include one of the two at the beginning of your message based on what makes the most sense.
    1. Personal Business Voicemail Greeting. Your personal voicemail greeting should be brief and to the point. State your name and your availability, project a welcoming aura, and ask the caller for whatever information you need from them.

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If you like to keep things simple, opt for a basic greeting. Most voicemail options allow you to record just your name, which lets callers know they’ve reached the right person.

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12. “Hello, you’ve reached the Customer Support department at [company name]. We are unable to take your call at the moment. We know your time is valuable so instead of placing you on hold, let us call you back! Please leave your name, phone number, the reason for your call, and two different times that are convenient for you to receive a call back from us. Thank you!” Get a better idea of your caller’s schedule by asking them for a few different times you can call back. Their time is important, too!

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Write down the key points you want to coverWrite a quick introPractice your scriptRecord yourself and listen to it so you can improve

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To be safe, a great tactic is to state your phone number and then repeat it. This eliminates any guesswork if the person on the other end has trouble understanding the number when you first say it.

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