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One of the things to remember before recording your business voicemail greetings is to identify your pain points. This will help you to state more clearly for your clients in leaving enough context when leaving a voicemail.
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Business voicemail greeting samples. Here you can find some examples of voicemails for both busy days and after hours. Treat them as your professional voicemail greeting script and customise them according to your needs and desires. Busy days: Hello, you have reached Nancy Cooper of Day Spa Dahlia on Green Lane, 17.
I am not in the office today; I may not be in tomorrow. I may be in to work sooner, if you gave me your car to borrow.
3. Department Wide Voicemail Greeting. This voicemail greeting should list the name of the department, the hours of operation or the whereabouts of your personnel, the protocol for following up with the customer, and another way to get in touch with the department.
You donât have to spell out every single thing that you think they might want to know. Have some faith that your callers will be able to figure things out on their own. Be natural but informative.
Good professional voicemail greeting examples. A business named Lorem Ipsum, which sells widgets, wants to leave a brief message that confirms for the listener that they have called the right business. The message would also prompt the caller to provide information needed to return the call, and throws in a nice quick promotional note.
Finally, make sure to speak clearly and slowly. Donât mumble, and make sure your greeting is free from background noise. Nothing paints an unpleasant and unprofessional company image more than a voicemail greeting with static noise, traffic sounds, or colleagues talking in the background.
As probably know, a professional voicemail greeting can make or break leaving a great impression. However, it all starts with your voicemail script.
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If you like to keep things simple, opt for a basic greeting. Most voicemail options allow you to record just your name, which lets callers know theyâve reached the right person.
All of these questions are pertinent to their call, and itâs important that you answer any that is relevant to your specific situation. Make sure not to drag on too long going through all of the info.
Try to avoid unnecessary phrases that only make your greeting longer, like âleave your name and number and what youâre calling about.â Most people know what âleave a messageâ means.
A busy greeting should tell callers that your phone lines are currently in use. You can direct people to wait on hold or leave a message. For example, âHello, youâve reached [company name]. Our representatives are currently helping other customers. Please stay on the line to speak with the next available team member, or press one to leave a message and weâll call you back.â
In certain situations, itâs a good idea to let a call go to voicemail. If youâre in a loud area, unable to spend 10-15 minutes talking, or are otherwise distracted, donât answer. Recruiters who cold-call candidates will understand that youâre simply unavailable â but make sure to return calls in a timely manner. If possible, call back during regular business hours.
For example, you could say something like âWould you like to know how we could do this for your company, too?â in order to incentivize them returning the call.