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Everything’s a little off-kilter as we continue to contend with the COVID-19 pandemic. It’s hard to step away from work when the “office” is the dining room table you can see from your couch. It feels a little strange to take PTO when travel and boisterous family gatherings seem like a distant memory. You might be working odd hours so you can juggle childcare and other responsibilities. Or maybe your full-time job became a part-time one (or an on-hold one) as a result of the economic downturn that hit along with the coronavirus.

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For comparison my current (not great) boss sent an out of office recently detailing how he would be out because he was on his personal sail boat all day, sailing from vacation destination X back to our port city. At length. In a pandemic. When we all had our wages frozen at the start of the crisis.
Website: https://www.roberthalf.com/blog/salaries-and-skills/vacation-time-how-to-craft-an-effective-out-of-office-message .

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It is absolutely no one’s business why you are out! “Extended leave” is more than sufficient.

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Perhaps someone reached out to your marketing department regarding a press inquiry, guest post pitch, etc. You’ll want to be sure you’re ready with a response. Thanks for reaching out to NAPA marketing, someone will be in touch with you shortly. What can we help you with?
Some of the people I know that have a lot on their plate are able to deal with a large volume of email with intent and integrity. It’s worth taking a look at how they deal with email so you can model some of their habits. I’ve listed three people below who I know handle their email really well.

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Three years ago, my daughter and I went on a 3 week tour of Europe. Below is my OOO. I had a lot of emails – ‘I was told to email you to get your OOO.’ I am out of the office, July 18th – August 6th. I do not plan to read any emails during that time. No need to despair, though! Assistant and Intern (5654, she’ll be answering my phone and checking voicemail) will be around to help. If your request for laminating or a folder delivery is urgent, there’s no use letting it sit idly in my inbox. Please call a volunteer at the ** and they will gladly help you.

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Due to a bank holiday, I am out of the office on 18th November. Emails won’t be forwarded and will be answered after my return on 19th November.

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    That said, I promised my wife that I am going to try to disconnect, get away and enjoy our vacation as much as possible. So, I’m going to experiment with something new. I’m going to leave the decision in your hands:

    Automatic Emails. Automatic emails can be created whenever an action is performed within a DataPage such as a submission or a modification of a record. The two types of automatic emails are covered, acknowledgment emails and notification emails.
    If you centre-align that it resembles a Christmas tree, and I coloured the font accordingly :D

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    Website: https://www.onsip.com/voip-resources/smb-tips/after-hours-voicemail-and-auto-attendant-greetings

    She’s not sure how long that author would’ve argued with her computer until she turned it off.
    Website: https://voxendo.com/en/telephone-holiday-message-examples-vacation-announcement-scripts-ideas/

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    4. Out of office template for public holidays. If your company is closed for a national holiday, then most or all of your colleagues won’t be working. Therefore, an out of office message should tell senders to not expect a response until your company reopens.

    I think humor is fine (the hard-to-misunderstand kind), but definitely less than 100 words of it. “I’m out of the office returning Thursday June 10th. Please contact (shared mailbox email address) for support or call (person name) if the matter is urgent.”
    This is hilarious. I always read those kinds of efficiency hacks and think “wow, I wish I had the kind of job that let me set hard, weird boundaries for myself that inconvenience everyone else,” and now I learn that I apparently could have just asserted it without it being appropriate at all.

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    One common challenge faced by customers is auto reply email or text messages lack a specification about the estimated wait time to get answers for their queries.

    You can configure automated reply messages to encourage customers to submit their queries.
    i’m just waiting for the inevitable “Believe it or not, ___ isn’t at work. where could i beeee?” a la Seinfeld

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outgoing voicemail message for work

The following phrases will be very useful when you’re preparing your out-of-office message template. To say you will be absent I will be out of the office. I am not in the office. I am (currently) out of the office. I will be away from X to Y. To redirect the message Should the matter be important… If you require immediate assistance… For urgent queries… If you have an immediate need… …please email X. …please contact X. …please write to/call X.

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Just because you are away, you still have the chance to keep the business going. Let your email work for you, by offering different things that will ultimately increase the chance to attract new customers. Your marketing team will be so grateful!

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I had a voicemail greeting like that in High School!! I can’t imagine an adult having that kind of VM greeting; it would definitely annoy me coming from anyone older than like 20.

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(Aside: at my job, when you open a new browser window, a random picture of employee pets pops up. It changes every time. I could just refresh all day long.)

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