B037 Wasserstein Hall (WCC)1585 Massachusetts AvenueCambridge, MA02138Phone: 617-495-0722Hours: 8:00am - 5:30pm M-FHLS Services Hub Using OWA: Login to your mailbox by going to outlook.office365.com On the menu bar on the right-hand side, click on the gear icon and then click Automatic Replies (Note: The window can appear two different ways depending on the browser and if the screen is done loading) Select “Send automatic replies” Enter in your desired automatic reply message. You can also select “Send replies only during this time period” and set the start and end times if you’d like to set a specific time frame Optionally, if you would also like your automatic replies to be sent to people outside your organization, select “Send automatic reply messages to senders outside my organization” and then type the response you want to send while you are out of the office. Click OK at the top of the screen when you are finished Outlook for Windows: Open Outlook Click on the File tab in the upper left-hand corner, then select Automatic Replies (Out of Office) on the next screen. Select “Send automatic replies” Enter in your desired automatic reply message. You can also select “Only send during this time range:” and set your start and end times if you’d like to set a specific time frame. Optionally, if you’d like your automatic replies to be sent to people outside your organization, select the Outside My Organization (On) tab and then type the response you want to send while you are out of the office. Check “Send automatic replies for account
My employer uses Outlook and it has an option to display all OOO messages when you add the person into the To/CC/BCC fields of an email, prior to sending it. It’s pretty great and actually saves an email sometimes because I can see who I should contact and just go to them.
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Happy holidays! I am currently out of the office, with no email access. I’ll be returning on (insert date) and will get back to you as soon as I can.
“We all need breaks from time to time. Today I will be disconnecting from all things work, and going for a walk to smell the roses and soak in the sunshine.”
Thanks for your email. I’m currently on holiday with my family for the first time in what seems like forever. For urgent matters, [NAME] will help you. She doesn’t have a cape, but she is basically Superwoman. See you real soon.
That’s how I feel about OOO for when I’m only gone one workday. Very rarely am I dealing with anything that can’t wait 2 business days. I only set up OOO replies if I’ll be gone longer.
“I’m not in the office. I’m spending time with my children and that’s far more important than absolutely anything you could be after”
Above a certain level in my agency managers have to designate an official delegate when they’re out, which can easily result in out of office messages like what you’ve listed. Not the most elegant, but clear and useful!
Plus, he incorporated a delightful technique to let people know that if they really wanted him to read their emails, they should probably send them again after his return. Not only does that keep the sender accountable by saying, “If this is really important, you know when to reach me,” but it also helps him truly vacate his work while he’s away. And that’s hard to do. First, travel to my homeland of Florida. Climb to the highest peak of the tallest mountain. Find a rare flower (no specifics, of course… It’d be cheating). Put the flower back, because as the old hiking rule goes, “Leave everything as you found it.”
I try to substitute “parental leave” for “maternity leave” whenever possible. Trying to normalize it as a benefit to all employees (at my company) rather than a special lady-vacation.
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If you’re taking a vacation and staying home, your clients or coworkers may still expect you to pop into the office and answer their email. Use this autoresponder to let them know you’re really not available — even if you’re bumming around on the couch.
Remember that it’s important to choose the tone of your message based on the final recipient.
If you have any urgent query about Tyro Magazine before then, please don’t hesitate to contact *** in my absence.
You might receive multiple emails from coworkers and clients if you’re not specific about your absence dates, which will clog your inbox and make it hard for you to remain productive when you get back.
Right?! If it’s a 3 day retreat, that’s one thing. But not being around for an hour or two shouldn’t be any kind of BIG DEAL.
Set your out of office messages and determine who monitors division and department messages.