Readers, what do you like and hate in out-of-offices replies? Any stories of particularly off-key ones?
Here are five ways to help prepare your business and your clients for your vacation or time off. Schedule your absence ahead of time. Set the expectations with clients. Send a “last call” email the week before you leave. Don't take on new clients or tasks right before you leave. Stand your ground when you are gone.
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I’m betting Ace means part-time staff working their regular schedules. So if you work regularly work 30 hrs a week, I don’t need your OOO for the other 10 hrs (assuming a 40 hr week), but if you’re on vacation for multiple days or a full week, then yes, use an OOO message.
On the iPhone, you have the option to activate DND mode in different ways. The “Automatic Mode” and “When Connected to Car Bluetooth” will take care of while driving.
‘Karen’ is his executive assistant. Who he really should have had craft that OOO message.
Hey, Thanks for your email. I’m not in the office and am on a family vacation. I assure you that all your emails will be answered as soon as I return to the office on [date]. Kind regards.
6. Out of Office Template #6 For the Person Who Likes to Live on the Edge (of HR Protocol) Hello, I’m currently offline for the holidays—which means I’m busy either
Lastly, don’t forget to set your out-of-office greeting for your office and mobile phones while you’re out.
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A relatively unprofessional one — like mine, for instance — does the opposite: It encourages prospects, recruiters, and potential connections to run in the other direction.
My phone just sits there gathering dust, so the only OOO message I need is the one I put in my email. Something like “I’ll read my email again on X. If you need assistance before then, please contact my colleague NN.”
Start with a friendly greeting. Skip the "Greetings," "Salutations," "Dear sir/madam." These are far too stuffy and robotic. Instead, start off your response with a simple "Hi" or Hello.
Incorporating visuals or GIF images to automated reply messages, you have a greater chance of customers reading your emails and completing the desired call-to-action (CTA).Including visuals or GIF images to the automated email messages makes it interesting and appealing to the recipients. Visuals enhance the description of your messages sent to your customers.6. Personalize your automated messages
The worst one I ever received was from a coworker (senior to me, but not my manager) many years ago. I’ll paraphrase it as my memory isn’t great:
My pet peeves are too much personal information (no need to tell me your cousin had a hysterectomy) and the ones that are carbon dated, e.g. from 2018.
2. Vacation Auto-Reply Email Giving Alternative Contact Person. [Your Greeting] I will be out of the office from ____ until ____. For immediate assistance please contact
Note: If you are using an older version of Outlook, such as Outlook 2007, go to Tools > Out of Office Assistant.