I suppose it’s better than a colleague of mine who’s out of office is always: “I am out of the office until XXX. Please email me if you need assistance.”
A. International House’s front desk will be open for students 24 hours each day throughout winter break, except on the holidays – Dec. 25 and Jan. 1. However, there will be professional staff on call 24 hours a day throughout the break to adequately serve students. The Front Desk may be contacted at 419.530.1600; this phone will be answered 24/7, even when the desk is closed on both holidays.
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Just a friendly reminder that we are closed today for the [Type of Holiday]. Hope you are having a wonderful day off! The office will be opened on [date and time] and we’ll be answering all your questions.
I deal with this all day. I feel like some property management companies make their managers announce when they’re going to use the bathroom via auto-reply.
If you need assistance during this time, one of my team members will be able to help. They can be contacted at [phone number] Monday-Friday from 8-5.
If you want people to remember that you’re away, do something humorous or different, suggests Misner. “The normal out of office message that says you’re not available and you’re on vacation is fine, but not memorable,” he says.
But you don’t need to write an instruction guide for people as though they’re incapable of solving their own problems without you.
Out of office messages can also make your workload easier when you return to the office. Colleagues and clients who know you are on vacation or at a conference might be less likely to fill your inbox with messages. If someone does need immediate help on a project, they can know who to contact in your absence to make sure it gets handled on time.
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Whatever style you may ultimately decide to adopt, each of these emails should feature these essential elements: Precise reference to the period in which you will be away, as the receiver will want to know when they can reach you again. Inform your correspondent about the date by which they can expect to receive a response to the email they send you during the holiday season. Indication that your will reply to the email when they return. Check Out these examples:
“Hi, Thank you for contacting me. I’m currently out of the office for a conference and will not be available until [date]. I’ll get back to you as soon as possible.”
Ta-da, you are done! You are one step closer to your vacation. Remember, just because you are away, it doesn’t mean you cannot make someone’s day with a funky OOO email!
Nowadays, it’s getting increasingly more frequent for criminals to use the information we share to their own advantage. They could even use that information to break into a home or an office.
I was always a little bit skittish about OOO’s in the pre-smartphone days. I don’t like the idea of announcing to the world that my house is going to be unoccupied all week.
The appropriate tone depends on the holiday. If you’re closing for Christmas or New Year’s, it’s safe to assume your customers expect you to be festive and maybe even humorous. Conversely, if you’re closed for Veterans’ day, your email should strike a more serious chord. Use our templates and double-check your tone before you hit send.
By knowing more about your activities, customers are more likely to trust your company. In turn, your company’s outreach increases.
Writing an effective out-of-office message is a key part of running any business. Although it may seem so simple, an incomplete or unclear out-of-office message will cause problems before you leave as well as when you return.