The best way to spread Holiday cheer, is screaming “Out of the Office” for all to hear…
I will be out of the office for a week and will be back on [DATE]. I am planning on hitting the gym hard during those free days. However, don’t expect any change when I’m back (plans often get forgotten).
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Thank them for their email. Even though you're not actually responding to the email, you still need to mind your Ps and Qs. After your greeting, add "Thanks for your email."
A weekly dose of all your favorite [COMPANY] content sent right to your inbox. To ensure you don’t miss out on all the good stuff, sign up for our newsletter here. I’ll be sure to get back to you when I return on [MM/DD]. Thanks.
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You should use your out of office email whenever you’re going to be away from the office – whether it’s for a day, a week, or even longer.
Are you always entertaining your colleagues with useless facts? That doesn’t need to stop just because you’re going on holidays.
Happy holidays! [Your Name] Whether you prefer to stick with something simple or have a little fun with your holiday out-of-office message, it’s important that you always make sure to at least include the basics: your return date and an alternative contact people can reach out to …
Out of office messages can be as concise or detailed as you need but should follow a standard structure. Here are two templates you can use to create your own message.
Literally just “Please note that (date) is a public holiday in (country). I will not be checking my inbox until (next working day).”
Former coworker: “I am out of the country from X until Y. Please do not email me during this time as last time I came back to about 250, and reading them all takes up a lot of the time I have left before I retire.” Some people thought that was funny. The director who received that in response to an all staff communication? Not so much. Coworker got a talking to by his manager when he got back to the UK.
Just a friendly reminder that we are closed today for the [Type of Holiday]. Hope you are having a wonderful day off! The office will be opened on [date and time] and we’ll be answering all your questions.
We sent a message from the Android phone to the iPhone number that has already been set in vacation settings. And finally, we received an auto-reply text from iPhone to the Android phone.
A standard OOO responder email simply needs to inform the sender that you are out of the office and when to expect a response. Like this: Hi there, Thank you for your email. I am currently out of the office until [date] and will have limited access to my email. If you require immediate assistance for any urgent matters, please contact [name] at [email] or [phone] in my absence. Best,
(Obviously, it wouldn’t fly in all cultures, but I do think this should be more normalised.)
In urgent issues, you can contact (YOUR COLLEAGUE’SNAME) by mail: [email protected].
It’s possible I might quote from some responses to this in an upcoming column, so please note if you don’t want me to do that with yours!