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Sample out-of-office email message: “Thank you for your message. The University of Toledo is closed for winter break. If your message requires a response, I will reply after New Year's Day during normal business hours. Happy holidays!”

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The first part of the process is to click on the Settings button in the top right-hand corner the Gmail dashboard, before clicking See All Settings.
Customize any phone experience. Easily manage your voicemail greetings, phone tree menus (press 1 to schedule an appointment) and hold music to create any phone experience. No more re-recording messages or running into the office last minute for a holiday office closure … .

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I should note that our voicemail system has a pretty straightforward feature to put an end date on an out-of-office voicemail message. I am baffled why this person does not use the feature.
I didn’t actually put that in my maternity leave out-of-office, but it is what I did when I got back.

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I had a peer whose auto-reply included “I will respond at my earliest convenience.” Along with other personality traits, this grated on me like nothing else. It was oddly formal for our organization and always came across as “I’ll get back to you when I feel like it.” My advising team, especially during peak times, has auto replies that sets reply expectations. With each person doing about 300 students, it makes sense even though I don’t love it.
Yep, tech worker here and I didn’t even bat an eye at this when I saw it on TikTok.

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I work at an animal shelter and I have included a picture of an adoptable pet when I’m on vacation – I don’t know if that comes across as annoying or not, what do you think? Basically, it’s “I’m out until X and I’ll return your message when I get back. In the meantime, take a look at Fluffiekins here (picture, link to bio). Will she be adopted before I return?”

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If people know you are on vacation or maternity leave, for instance, they are more likely to wait for your return to follow up. If you are at a work conference, however, they might still expect you to check your email or provide updates.

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    While the sender waits for your response to their email, take the sting out of your absence by involving them in a holiday survey, like the one below.

    On a serious note… sailing vacations are the best for no access/contact vacations. I heartily endorse them!
    Once you’ve finally crossed off those last-minute items on your to-do list and are ready to check out of work mode for while, there’s just one last thing you need to do – set your out-of-office message.

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    Oh gosh. You’ve just reminded me that I was supposed to change my VM before every vacation or holiday at my old job. Something I completely forgot to do after the first year. Whoops!

    More From The Muse: Standard Out Of Office Messages Are Boring, Try This Instead 6 Out-Of-Office Templates For The Holidays That You Can Copy And Paste Now The Email You Need To Send Your Boss If She Doesn’t Respect Your Time Off
    Thank you for your email. I’m away from my desk until [return date] trying to corral my kids between family visits and holiday sugar highs.

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    Don’t be afraid to use a pop cultural reference that the audience would recognize. Instead of bemoaning your absence, they’ll have something fun and familiar to laugh at.

    There ought to be a word - and perhaps there is, in German - for the mix of feelings that accompanies composing and activating a holiday out-of-office message. There's smugness, of course, and a gratifying sense of laying down one's virtual tools after a horribly long shift. But for many of us, these nice feelings are tempered by the knowledge that in two weeks, refreshed but depressed, we will have to trawl through hundreds of emails, many of which will be conference room notifications for meetings about crises that have passed.
    Hi, Happy holidays! I am currently out of the office, with no email access. I’ll be returning on [date] and will get back to you as soon as I can. Happy holidays!

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    But this is where it becomes a power thing. The OOO person says that everyone else wants stuff from them that the sender can’t get elsewhere and you need to grovel to get it from them.

    If you’re off to have fun on your vacation, you might as well have some fun in your OOO message! And hey, you might inspire someone else to start planning their next holiday.
    That really does feel excessive. I think most people are savvy enough to think, ‘Huh, it’s late in the day for pretzelgirl, I might not get a response until tomorrow. Business as usual.’ Being out of communication for a day – travel, meetings, days off – doesn’t require an out of the office alert, either, just a response as soon as possible.

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Using autoresponder emails when you are not available at the office is a part of the professional communication between business associates. That said, you should be careful about the information you are sharing in your OOO messages.

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Not an out of office reply but a voicemail greeting: at a previous job I called someone and her voicemail greeting said that she would be out of the office from Day – Day and that her voicemail wasn’t accepting messages during that time, click! The time in question was six months prior. Plenty of people she worked with and for could have called her on it and apparently had not, so she just … didn’t get voicemails. Like, that was not a way you could communicate with her.

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You might receive multiple emails from coworkers and clients if you’re not specific about your absence dates, which will clog your inbox and make it hard for you to remain productive when you get back.

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