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And, although it’s fine to include certain details (e.g. what you’re doing), it’s vital to keep it professional. After all, this email will be sent to anyone who contacts you – so it’s not the place for inside jokes.

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Hi stranger, Sorry I'm unable to reply to your email. I'm off frolicking in the meadows. Please do not contact me until I'm back.
I say I’m off-duty, or in non-working status, but I come from a DOD background. I no longer like to say out of the office. Unavailable is good too. .

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OMG if I got this OOO message I would pee my pants laughing! I think its brilliant! (But perhaps thats my weirdness popping out again… shoo shoo get back)

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I’m not bothered by it, but I use “when I return” instead. I don’t want people to think I’m checking emails when I’m out.
Yes! I HATE the voicemails that are like “can you give me a call back?” Like… give me some context so you can end up on my to-do list in the right place. People who leave these voicemails automatically go on the bottom.

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A professional email signature with contact information should do the trick in any case. Will you be monitoring your mailbox? – sometimes, when you are out of office, you may be able to check your incoming emails from time to time. If you can and do – include this information in your out of office message.

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The example above (which comes from NY Times) may not take advantage of some of the tips we mentioned, but it’s great because it’s so short. Due to its absent-minded straightforwardness, such a message can be perceived as a real, non-automated reply — as if you were so busy that you only carved out a few seconds to type these five words.

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    This used to drive my supervisor crazy, she’d email me “it looks like your OOO is still on.” I had to explain the rationale a few times before she understood.

    So here's a breakdown for how to write the perfect, most concise out-of-office message.
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    And if you’re thinking of getting out of the office and into a new one, discover amazing opportunities at awesome companies here 👉 sg.wantedly.com

    I absolutely hate this and it would definitely irritate me if received. I agree with the letter writer that it comes over as condescending and also a bit passive agressive in places. I’m definitely not the audience for this one! Presumably this is an internal only version and the company culture would find this cute / funny.
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    It is not appropriate to say in the message that you will get back on the day you return from your vacation. You may have a lot of work to take care of on your first day after getting back; you don’t want to promise something you won’t be able to fulfil.

    Please note on [date], is [holiday name]. Our stores will be closed all day and will open at [time] on [date]. Have a wonderful holiday!
    Sharing specific business information gives you the opportunity to deepen your relationship with your clients.Offering precise messages offers transparent information and reduces the risk of confusion.A good autoresponder can send visitors to your company’s website if they need immediate help.Final thoughts

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    The above automated messages do not sound assuring as the time is not specified in terms of hours, days, or week. Here is a good example that businesses can follow to deliver effective customer service communication.

    Before each holiday or irregular business day that your office will be closed, follow this checklist to ensure your excellent customer service continues and your business remains safe throughout the closure.
    4. Out of Office Template #4 For the Person Who Will Be 100% Out of Reach. Hello, Thanks for your email. I’m currently offline, returning on [date]. I’ll respond to your message then.

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Confirm any expected deliveries will not be left at your door or unattended. Reschedule if necessary.

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3.) Bienvenue chez l’AG de John Doe. Nos bureaux à Berlin sont maintenant fermés pour les vacances. Vous pouvez nous contacter pendant les heures de travail du Lundi ou vendredi de 9h à midi et de 13h à 18h. Pour des demandes, vous pouvez aussi nous envoyer un email sur [email protected]. Merci beaucoup. Nous vous souhaitons une bonne journée – votre AG de John Doe.

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2. Include a GIF to make your auto-response more fun. Everyone can appreciate the excitement of pushing work aside to go on vacation. Bring this to life by linking to a GIF in your vacation responder message. Here’s an example out of office reply: Shoot, you just missed me.

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So here are 10 sample templates that you can use to send yours out of office messages.

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