Oh shoot. You need something and I’m unavailable today. Here’s the good news: you have options.
A voicemail greeting can be act as a introduction to your company and set the tone for the rest of your company's relationship with a client so it's important to create a voicemail that suits your company's brand. But if you're not sure where to start, we have a few suggestions you can use to get your voicemail going.
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I have a deep paranoia about out of office messages ever since a previous (bad) job. Every year I worked on a huge project that took nine months, and three separate weeks (or more) of that involved correcting, editing, and reviewing a dense 300 page document.
Thanks for your email. I’m currently attending [insert event, conference etc here], and will return on [date of return].
While it’s vital that you get the main points across in any vacation email, brevity is important. If you’re looking for something a little more to-the-point, try this one:
I once had a coworker who attempted to put up an OOO for all of busy season that basically said “I’m busy with urgent deadlines, so please expect a delay in my response.” I think she was asked to take it down.
7.) Bienvenido/a al bufete de abogados de John Doe. Lo sentimos, en estos momentos no podemos atender su llamada personalmente ya que está llamando durante nuestro período de vacaciones anuales. Puede enviarnos un correo electrónico a [email protected]. Le contactaremos lo antes posible a la vuelta. Para casos urgentes, por favor, contacte con el representante de nuestras oficinas. Puede encontrar dicha información en nuestra página web www.lawoffice-johndoe.de. Muchísimas gracias por su llamada. Hasta pronto.
You probably received a number of these emails, and thus you should be familiar with the information out-of-office emails provide.
The reason for the OOOs for staff taking half-days? They didn’t want to check the shared office calendar where our time off was recorded. UGH
Yeah, it’s very strange. I understood changing voicemails to explain that the line can’t actually be answered, but someone is checking the messages and will respond (though that was also only an issue for the first few months), but they had no reason to even mention it for email. I started my job 3 months into lockdown, and by that point, procedures were in place to pretty much allow us to operate normally, albeit with a lot more done electronically than before.
Thank you for your email. Unfortunately, I am currently out of the office and will not return until 3rd November.
Note: If you don’t see Automatic Replies, use Rules and Alerts to set up your out-of-office message.
If you want to add a humorous spin to your vacation responder email, here’s a great idea:
However, I will be taking periodic breaks from binge-watching everything I’ve missed to check my email [once per day/every evening/occasionally] while I’m away.
I once had a coworker who would put up OOOs for absolutely everything, and it irked me to an unreasonable level. Spending the afternoon working with a colleague on a project? OOO. Just returned from vacation and trying to catch up? OOO. A lot of meetings that day? OOO.
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