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Ugh, I wouldn’t mind changing daily if I could have a couple of prepared responses for normal circumstances (i.e.: “I’ve left for the day, but I’ll be back in the office tomorrow morning to return your call”) to select from, but having to create a new message for Tuesday night when the info for Monday night is the same? Rage inducing. Email is asynchronous, you KNOW you’re not going to get an instant reply and sometimes you email knowing fully well that it won’t be seen until the next morning/week/whatever. Why on earth mandate an auto-reply for that?
Take note of this holiday checklist so you are prepared for the Christmas wind down. Remember that your office is your and your employees’ second home. Having these precautions done will give everyone a stress-free holiday break. .

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Automated reply messages are a great way for businesses to fulfill customer support expectations of receiving a prompt response for their chat or email requests. Automated reply messages empower businesses to:
The only thing that isn’t boilerplate in mine is the inclusion of “But what if I have a word emergency?” before the who to contact stuff. I removed it at one point and people asked me to put it back in because it made them smile. And yep, we’re writers so the only emergencies we deal with are ones related to words.

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I had a coworker that (pre-covid) had an out of office set up any time she worked from home. She didn’t operate any differently than when she was in the office, and there wasn’t any information in the message, just “FYI I’m wfh today”. It was weird to keep getting those messages, since her working from home had zero effect on your correspondence with her.
I’m out of the office from 01.02.2021 until 05.02.2021. During this period I will have no access to my email.

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Our office will remain closed for Christmas. We assure you that all your emails will be answered as soon as we return to the office. Merry Christmas!

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But despite these (fantastic) suggestions, the number one rule for choosing your out of office is that it reflects who you are as a person. Don’t change for anyone, especially not your auto-responder.

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    Thank you for your email. I am out of the office and will be back on Nov 10th. During this period, I will have limited access to my email.
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  • a good voicemail message

    If you need immediate assistance during my absence, please contact [contact’s name] at [contact’s email address]. Otherwise, I will respond to your emails as soon as possible when I return.

    I also tend to check my email 2-3x per day while I’m out for my own sanity and will respond to important* ones if not doing so would hold something big* up. Not using OOO avoids some of the self-righteous nonsense from people with nothing better to do than try to micromanage my personal time.
    “I will be away on a vacation from June 3 to June 14. For urgent queries, you can call [person] at [phone number].”

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    That’s all for now. Watch for me in the upcoming out-of-office message, It’s Not a Hangover, It’s Food Poisoning — I Swear! And be safe out there. 7. “The bad news is that I’m out of office. The good news is that I’m out of office.”
    When you’re trying to contact someone on a matter of importance (or even urgency) on one side of the equation and you find out via an autoresponder that they are away for vacation, it can be incredibly frustrating unless they’ve done the front-end work beforehand. (I’m speaking from personal – and recent – experience here. And worse, there was no auto-responder set up. I had to use the – gasp! – telephone to find out what was going on.)

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    Q. As an employee or faculty member, will I be able to use our on-campus recreation facilities during winter break?

    Your ooo also serves to let people know when they can expect you to reply yourself. If that’s not a concern, then I guess you don’t need one.
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My grandboss used to put in his OOO: ‘I’m out of the office. If you need x or y, contact Andy or Jane. They know stuff.

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And… it’s playing in the background as I write this email. Guess what? I’m on vacation! And I do love my occupation.

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One year my organization mistakenly left me off the phone directory. I made no attempt to correct that. The only people who could call me we’re those who knew my number; everyone else had to use email.

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Therefore, if your email truly is urgent and you need a response while I’m on vacation, please forwarded it to my personal email [email] and I’ll try to respond to it promptly. If you think someone else at [company] might be able to help you, please contact [name] at [email] or [phone], and they’ll try to point you in the right direction. Otherwise, I’ll respond when I return.

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