Whenever you need to step away from the office and won't be able to respond to emails as quickly as you usually do, it is good practice to create an out-of-office email autoresponder to guide your email correspondents on how to reach you, who else to contact, and/or what to do next.
Thank you for your email. I’m out of the office and into the cookies and eggnog right now. I’m celebrating the holidays with my loved ones and will not be checking my email until [return date].
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If your email truly is urgent and you need a response while I’m on vacation, please resend it to [email protected] and I’ll try to respond to it promptly.
"[Auto-attendants] assist a business of any size in presenting a more organized, efficient, and, if necessary, more robust picture of itself,” points out Brandi Armstrong, Co-Founder of Telecentrex and blogger on evancarmichael.com. The right greeting can make the difference between a frustrated customer or a satisfied one.
Hi, Thanks for your email. I am out of the office right now and will not return until [MM/DD]. Fortunately for you, our resources never take time off and we’ve got this awesome [ebook/brochure/infographic/etc] that I think you would enjoy. I’ll reply to you as soon as I get back into the office.
Tip: If you’re not sure how to leave a good voicemail, check out the most effective voicemail script ever and how to end a voicemail that keeps the sales conversation open.
I’d probably say something like “I am unavailable until X date. Please contact [colleague] or [colleague] if you need assistance. Thanks!”
On the Inside My Organization tab, type the response that you want to send to teammates or colleagues while you are out of the office.
3. "Hey, this is [your name]. If you're calling for [X reason], please [contact so-and-so] or [go to our website, send me an email]. For all other inquiries, leave your name and a brief message and I'll call you back within [one, two, three] business day[s]."
This seems like information that would be better in an email signature than an OOO, really. That’s how my organisation does it.
If you are reading this, it is because John Whatsisname cannot help you – he has left the company and no longer uses this email address.
1.) Bienvenido/a a John Doe. Nuestras líneas de teléfono no están disponibles durante períodos de vacaciones. Puede encontrar nuestro horario de oficina en nuestra página web www.joendoe.de. Gracias por su confianza. Le deseamos a usted y a su familia unas felices fiestas y un próspero año nuevo.
I’ve run into the “no voicemail” thing at a few businesses where phone was the main mode of contact too, and it was hugely frustrating. You call your doctor to ask about, say, a billing issue, and it turns out they’re closed, but then it just says the office hours and “goodbye *click*”. Seriously? Sorry, /end rant.
Get out of the office early.Make sure you inform your managers and co-workers that you will be leaving early. Do something fun since you are out early from work. Go for a movie or the happy hour at your favorite restaurant or bar with your co-workers.
Yes, I do like that option. I can either redirect off the cuff, or if the message isn’t urgent, delay delivery so they get it after they get back.
Happy holidays! I am currently out of the office, with no email access. I’ll be returning on (insert date) and will get back to you as soon as I can.
I think simple is best, and also safest. I found the message in the post amusing as an AAM article, but if I had contacted this person on a serious and/or urgent work matter I would probably be annoyed by the comedy skit. And I was contacting them because they had messed up somehow, it would land very badly.