You can’t do that when students are emailing (well, you can, but you shouldn’t). Our office requirement is “within 48 hours during regular business hours.”
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Hi, I am out of the office for my annual year-end vacation and will not be able to check my mail until after the New Year. Have a Happy New Year!
Interesting! I’d be unpleasantly surprised and tempted to scold them for not taking a proper break.
Once I got an auto reply from a stakeholder on a project that said something to the effect of “Thanks for contacting me. Due to the large volume of email I receive, I don’t read them all. If I haven’t responded within 3 business days, please try again.”
Josh Kopelman’s vacation email is a classic example of taking a blunt approach at OOO messages.
ImpactImpactThis nonprofit renovates abandoned Baltimore houses—and then sells them at a discount to local residentsImpactThis program is testing what happens when you give cash to people leaving prisonImpactThese Nobel Prize-winning economists explain why direct cash transfers are so vital to fighting poverty
Protocol for when you should use an out-of-office message will vary by job and industry, but generally, you should set an OOO message when you’ll be out for two or more days.
When people leave first name contact only as if we’re supposed to know who Susan or Frank are..
My coworker tends to set his OOO for people to contact me, but he never bothers to tell me he’s going to be out of town and people may be contacting me. I’ll find out when I happen to email him and get the response. Not a huge deal, but the heads up would be nice! What if I was also on vacation?
I am at an opera house in the countryside (i.e. without reception) and shall return to the office on XX.
An out of office message lets you keep people informed and tells them how to proceed in your absence. You can also select options for urgent matters within your out of office message.
Some people keep theirs quite corporate and formal, adopting a to-the-point notification, i.e.:
Edmund, A Butler’s Tale. A giant rollercoaster of a novel in four hundred sizzling chapters.
Is your email urgent? If so, you should probably call [Name] at [phone number], and they will assist you. They aren’t in the sunshine – they’re still at work.
I wouldn’t hate voicemail so much if people were better at leaving voice mails– If your voice mail is much longer than 30 seconds, you’re doing it wrong! If it’s just “It’s Bob, call me back”, you’re also doing it wrong! The voicemail sweet spot is something like this: