6. Maternity leave out of office template. Taking maternal leave, and indeed any parental leave, often means more time off work than standard annual leave.
Get the time and date right for when the automatic emails start - you could choose the the moment that you actually leave the office, or some cheeky people choose an hour or two before they leave, saying that they are busy handing over or wrapping up to deal with customers or other colleagues. They are still able to check the emails they do get anyway, to reply properly to if they want to.
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If you want to send multiple messages over different days, make sure each one includes all the information above so there aren’t any questions left unanswered. And remember — no matter how much space you give these notes, you still need to leave enough room for actual emails!
If you need super-urgent assistance, you are more than welcome to parachute onto the island and meet me on the beach! If that isn’t possible, please contact Jane Smith at [email protected] or 971-314-6323.
When I started at my old job, they gave me a phone number in the directory but forgot to actually issue me a phone for several years! It was great.
There’s no shame in using Christmas to indulge in your childhood movie tastes, but there is shame in not sharing that adorable side of yourself when people are trying to reach you during the holidays.
If you are seeing this message, it is because I’m retired and having the time of my life. I may be out gardening, or fishing, or on a well-earned Caribbean cruise with my wife. Something you can look forward to when you’ve reached my status and vintage.
Rather than clutter your general greeting, set an auto-attendant for a campaign-specific phone number. You can assign a unique number to each of your campaigns. Record a voicemail message that helps callers to learn more about your marketing campaign.
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Does this only work with contacts saved in my phone? I’m trying to get an auto response to prospective clients whom I don’t have saved in my phone.
Vacation Tracker helped me book some days off, so you will not be able to reach me until *date*! I will be busy surfing the waves in Portugal/ climbing Kilimanjaro/ taking pictures on the Great Wall of China/ exploring wildlife in Tanzania.
Hi Steve, thanks for your article. My issue is same as Pam Lamkin, above. In order to use your phone you must turn off “Driving” mode, and then any messages that come in will not get the auto reply as long as you are on your phone, and until you reinstate the driving mode. Any thoughts?
2. Include a GIF to make your auto-response more fun. Everyone can appreciate the excitement of pushing work aside to go on vacation. Bring this to life by linking to a GIF in your vacation responder message. Here’s an example out of office reply: Shoot, you just missed me.
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Think about whether you want to leave a forwarding email, which is helpful for dealing with any loose ends you forgot about, in the excitement of leaving.
An out of office email is an automatic response you can set up to be sent when someone tries to get in touch with you whilst you’re away from the office.
As long as you’ve covered the basics—dates of your absence and who to contact in your absence—you should be good to go.