Yes, this, and when people use OOO message as a “do not disturb” but then email you back right away. That’s not how OOO or email works!
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I would be SUPER annoyed to get this! I agree it seems condescending and it’s just too long.
4. Out of office template for public holidays. If your company is closed for a national holiday, then most or all of your colleagues won’t be working. Therefore, an out of office message should tell senders to not expect a response until your company reopens.
But the bottom line is, unplug as much as you possibly can. You’ll get more benefit from your time away and return relaxed, recharged and ready to take on the New Year with extra energy.
Thank you for your message. I’m on sick leave and will get back to you as soon as I return to the office.
So here are 10 sample templates that you can use to send yours out of office messages.
Should the matter be important, please contact Jim Ross ([email protected]) in my absence. Kind regards.
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The following phrases will be very useful when you’re preparing your out-of-office message template. To say you will be absent I will be out of the office. I am not in the office. I am (currently) out of the office. I will be away from X to Y. To redirect the message Should the matter be important… If you require immediate assistance… For urgent queries… If you have an immediate need… …please email X. …please contact X. …please write to/call X.
An out of office message is a compact text that conveys the most important facts: How long you’ll be unreachable, when your contacts can expect an answer, (optionally) the reason for the absence, and, if necessary, a personal note. A referral to another email address, e.g. to one of your colleagues, is often helpful or even necessary.
Thank you for your email. Unfortunately, I am currently out of the office and will not return until 3rd November.
I’ve named the conference I was attending a couple of times in my out of office. That particular conference is a big enough deal in my field that some of the people emailing me were probably also in attendance, which made it worth specifying, in addition to setting expectations about email response times and overall availability.
Protocol for when you should use an out-of-office message will vary by job and industry, but generally, you should set an OOO message when you’ll be out for two or more days.
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too short, though – most of the time you should give a date of return to set expectation (and so I don’t bug you again before you’re back)
If you are eligible for winter break but are required to work because you provide an essential service, your supervisor will notify you well in advance.