A Christmas closure email is an email sent to the staff stating that the office, institution, etc. will be closed for the Christmas holidays. It can be one that a store will send to customers as well.
I’ll add my shout out to MS and Outlook for not only being able to schedule OoO auto replies, but for having internal and external facing options.
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My European colleagues get an extended summer holiday all at the same time, which means we get OOO notes like this:
21. "Hello, you've reached [your name, the office of X company]. The team is currently out of the office, but we'll be back on [date] stuffed with good food and eager to speak with you. Leave your name, number, and — if you're so inclined — your favorite [holiday dish, Thanksgiving tradition, etc.]"
Happy holidays! I am currently out of the office, with no email access. I’ll be returning on (insert date) and will get back to you as soon as I can.
My OOO auto reply is fairly detailed. I have links to information for products I work with, an alternate point of contact for people to approach, etc. It’s really a CYA thing. What irks me about some OOO auto replies is when the person who is out has an alternate point of contact who is also out. Both are obvious planned absences, and both people are on the same team. Don’t they talk to one another about vacation??
Thank you for your email. Our offices are closed until [date]. If it’s something you need urgent assistance, Contact [Name] on [phone number] or [Email]
So there you have it! While having fun with your auto-responder, try not to get carried away and end up upsetting anyone or get in trouble with HR! 😉
Readers, what do you like and hate in out-of-offices replies? Any stories of particularly off-key ones?
The only thing that isn’t boilerplate in mine is the inclusion of “But what if I have a word emergency?” before the who to contact stuff. I removed it at one point and people asked me to put it back in because it made them smile. And yep, we’re writers so the only emergencies we deal with are ones related to words.
so i tested my out of office reply last night.. how is my job real life!! SEE YOU TOMORROW MIAMI
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I’ll be back at my desk on [date] and will respond to your message immediately. In case you need urgent assistance, please forward an email to [contact name] at [contact email] so that Santa’s little helpers at our shop may look into it.
3.) Добро пожаловать в Консультационное Агентство «Вася Пупкин и Ко». Наши офисы в Берлине в настоящее время закрыты на период праздников. Вы можете связаться с нами в рабочие дни с понедельника по пятницу с 9 утра до 12.00, и с 13.00 до 6 часов вечера. По общим вопросам вы также можете обратиться к нам по электронной почте [email protected]. Большое спасибо. Мы желаем вам хорошего дня – ваше Консультационное Агентство «Вася Пупкин и Ко».
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