There’s just one problem with this approach: you’ve now obligated yourself to regularly check your email the whole time you’re out.
I am out of the office July 15–25. In the event of an emergency, please contact Yuko Kawakami at [email protected].
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Thankfully, setting this up in Gmail is easy to do and only takes a few minutes. Here are step-by-step instructions for setting your out-of-office message, plus some helpful examples you can steal for your own use:
I find it rude because if I emailed them, it might be an FYI but requiring no action. If they just delete it, they might then be confused about project status later. I would be annoyed to have to re-send a message after the fact because they don’t think ANY email during their time off has value.
6. Suggest Contacting Your Colleague. Rather than providing alternative contact details, you can encourage your users to reach out a colleague. Hey (specify the Name field id)
Give them the dates. Don't leave your sender guessing. Let them know when you'll be out and the date you'll be back in the office — not when you're returning home.
Pet peeve: a fe people I know use the OOO reply to say something like ‘Have a great day!’ It is on all the time, and for no helpful reason.
07-01-19secrets of the most productive peopleThese OOO messages will encourage people to leave you alone on vacation
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Here is an auto reply message example that provides an alternative email contact option to assist customers during the absent period. Thus, helping customers not to make impromptu decisions and understand the next course of the move.
And that's it. Easy peasy, right? We know there are tons of genius out of office messages we missed, so if you've got a favorite don't forget to share it with us in the comments below!
If you need assistance during this time, one of my team members will be able to help. They can be contacted at [phone number] Monday-Friday from 8-5.
Website: http://www.effective-business-letters.com/Letter-Informing-about-Holiday-Closure.html
However, some people may have inboxes that require a week to manage after vacation. Others do not read all the emails sent in this period. In these special cases, indicate when the reader should actually expect a response or request they re-send their email on the return date.
In the time before your vacation, remind all of the co-workers on your team that you will be gone for the specific dates while also making sure to note your vacation on all internal company calendars. People are busy and can forget things, especially if those things are not happening regularly. You might have shared that you will be gone two months ago, but it’s something your colleagues may have forgotten. So, don’t neglect to remind everyone, because there might be some problems if that happens. Miscommunication is something that can be easily avoided, as in this specific case.
Some of my coworkers have started putting “Thank you for your email” at the beginning of their out of office replies. Management loves it, but I think it’s too ingratiating and I cringe when I read it. These are junior-level staffers, so maybe it makes sense in that context? Anyway, I refuse to put that in my out of office messages.
The science fiction writer John Scalzi says “The failure mode of clever is asshole,” which seems to apply here.