Customize any phone experience. Easily manage your voicemail greetings, phone tree menus (press 1 to schedule an appointment) and hold music to create any phone experience. No more re-recording messages or running into the office last minute for a holiday office closure …
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To ensure your out-of-office email is thoughtful and useful, we’ve compiled all the important information and three handy (copy-and-paste ready!) out-office-email examples.
My coworker tends to set his OOO for people to contact me, but he never bothers to tell me he’s going to be out of town and people may be contacting me. I’ll find out when I happen to email him and get the response. Not a huge deal, but the heads up would be nice! What if I was also on vacation?
In this image, you’re letting people know you’re OOO with a “Missing” notice on a milk carton. Genius. Just be careful — this sort of autoresponder is best for internal emails, not for autoresponders that get sent to prospects and clients.
I have a colleague who usually does different ones for internal and external: internal will be “I’m currently in the pouring rain in a tent in the Cotswolds. I get back (hopefully without trenchfoot!) on Monday Date. Whilst I’m getting soggy please contact Email Address.” and external is just “I’m on annual leave between X and Y and will not be accessing my email. Please contact Email Address if you need assistance during this time.” We all really like their internal ones.
Your ooo also serves to let people know when they can expect you to reply yourself. If that’s not a concern, then I guess you don’t need one.
Happy holidays! I am currently out of the office, with no email access. I’ll be returning on (insert date) and will get back to you as soon as I can. Happy holidays!
Have you ever had one of those most amazing kind of days; the kind of day that you will remember when you are old and gray and telling your grandchildren stories? Well, I seem to have those days quite often. In fact, if you’re seeing this message, it’s probably because I’m having one of those kinds of days today, and I’m not going to respond to your message.
“Many people reveal details about their personal lives in an OOO — like where and when they’re traveling,” Tim Sadler, CEO of Tessian, explains in an email interview. “Whether done on social media or in an auto-reply message on email, this arms hackers with the information they need to either craft a convincing email targeted at the OOO employee or impersonate the person who is on vacation and target one of their colleagues.”
It's August, so it's the time of the year when many workers' holidays come around and the time of year when setting up an out of office automatic reply is vital to ensuring you can enjoy your summer break in peace.
Luckily for you, my colleague *Name* generously offered to cover for me. You can reach him/her at *email*.
Thanks for your email. I’m currently out of office until mm/dd/yyyy. If you need help, email my colleague at [email protected].
A clear, thoughtful out of office message saves the caller from troubles and inconvenience caused by your unavailability as they know what they should do next. Such a system avoids the negative impact that could come from the inability to respond to calls and messages. Your clients would likely try and contact you again and again, getting frustrated and losing trust in your business.
This msg is automated because until March 23rd I am moving to Avenue Park. That’s right. A cross-country road from the sector street. I will get back to you when we pull into the driveway.
I do this because my industry’s norm is that people check their email on vacation, at least once or twice, but I don’t do it. I don’t have work email on my phone so it’s technically true.