That’s exactly how I set up mine, except that ordinarily I’d have several options, like: “If you need help with X, call A. For help with Y, call B. For help with Z, call C. For anything else, call my manager at extension 000.
Each time McClure makes an appearance in these out-of-office messages, he "speaks" on behalf of my colleague and alludes to the previous auto-responses in which he starred. It's a mild form of self-deprecating humor — as if to say, "I know, I'm out of the office again" — made only funnier by the made-up teaser title included in the last line.
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Using autoresponder emails when you are not available at the office is a part of the professional communication between business associates. That said, you should be careful about the information you are sharing in your OOO messages.
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We are here to help, so you can focus on your time off! The less time you spend on the operational bits and pieces, the more time you will have to do some awesome reading.
I’ll be on maternity leave from [DATE] until [DATE]. For general inquiries about [DEPARTMENT/ROLE], please email [CONTACT NAME]. If this isn’t time sensitive, feel free to resend this email in [MONTH] once I’m regularly checking emails again. All the best.
We are closed today for the [public holiday name]. Our office will re-open tomorrow at am.
But, what exactly should you say in that automated message of yours? Whether you’re looking for something straight-laced and formal or over-the-top festive, here are six different templates you can use for an out-of-office message that’s perfectly suited to you, your company, and this merry time of year.
How to capitalize a closing? You’ll want to capitalize the first letter of your sign off. If there is more than one word within the sign off (‘Thank you’) — you’ll only want to capitalize the first word. And of course don’t forget to capitalize your name! Good luck!
Thank you for your email. Unfortunately, I am currently out of the office and will not return until 3rd November.
Thanks for calling [Company Name]. Our offices are currently closed. Our business hours are from Monday to Friday 9 AM to 8 PM Eastern Time, and Saturday 9 AM to 12 PM Eastern. If you would like to leave a message in our general voice mailbox, press 1. A representative will contact you the following business day. To reach our company directory, press 2. For business hours and directions to our office, press 3. You may also email us at [company email]. For more information about our products and services, please visit us at [website]. To repeat this message, press the * key. 7. Direct Customers to Your Account Login Page
First, and most importantly, let the people trying to get in touch with you know when you’ll be gone and when you’ll be returning. There’s one more date to add — when they can expect for you to return their message.
To set an automatic reply for contacts outside your company, select Outside My Organization > Auto-reply to people outside my organization, type in a message, and select OK.
9. Auto Reply Example with Alternative Contact Phone and Email. [Your Greeting] Thank you for your email. Unfortunately, I am out of the office until (Return Date).
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How about warning people of what’s to come? Take a look at an example you can use below.
This information will help the person reaching out to you gauge whether their message can wait for your response or if they need to contact someone else instead.