The vice-chancellor of [X] University is extremely pleased to announce the winter vacations from the 25th of December to the 6th of January 20XX. All the offices of the University Campus enclosed for the said period. Have a safe holiday and enjoy the break.
You’ve reached [Company Name], the [company’s slogan]. Please choose from the following menu options: To speak with the operator, press 0. For customer support, press 1. For troubleshooting questions, press 2. For accounting questions, press 3. For a list of our staff members, press 4. To leave us a message, press 5. To repeat these options, press 6. After-Hours Greetings
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Once I got an auto reply from a stakeholder on a project that said something to the effect of “Thanks for contacting me. Due to the large volume of email I receive, I don’t read them all. If I haven’t responded within 3 business days, please try again.”
This is so funny to be because I would chuckle getting those! You have personal context which is how you know that there is an aggeressive/accusatory tone….but without that context I would interpret these as boundaried and light-hearted. (With the exception of the ‘momtears’ one, that would feel overly personal to me.)
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I actually stopped changing my VM and out of office right before I left, bc I just did’nt care anymore lol. This was only one of a number of things that this company did that was bonkers.
Hello, We are currently closed for the holiday. If it’s something urgent you can email [name] at [email]. Kind regards. [Name/signature]
Automatic replies help to stay connected to customers even if the particular channel is not available at that moment. When you are out of the office or busy, it is extremely helpful to provide personalized messages as it gives satisfaction and positive brand experience.
When we have people go on maternity leave we normally arrange with them for mail to be forwarded directly to the person covering their leave, (but I’m in the UK so normally they will be out for 6-12 months)
Christmas email signatures are one of the most popular seasonal signatures. Nothing strange here, the holiday mood starts well before actual Christmas date. And because your email signature is the beating heart of your professional correspondence, holidays are the perfect moment to refresh your email signature design.
The one I’ve always wished I was brave enough to write was the one I once got which simply said:
Whether you're sunning yourself on a beach, hiking through the mountains or walking across... 5 Easy Office Decorations That Will Give Everyone Christmas Envy
Some people keep theirs quite corporate and formal, adopting a to-the-point notification, i.e.:
“I am out of the office until X date. Your email has been deleted unread. If it is still important, please resend it after my return.”
I worked in a call center for Big-Evil-Bank for five years, and every new manager would have a different OOO policy/pet peeve that they would require phone-miners to follow. In particular, the memory of the six month period where we were forced to put an OOO up if we left our desk for so much as ONE HOUR smacked me in the face when I saw question. That was by far the worst/strangest/most tedious OOO policy I have ever been forced to follow.
Ha reminds me of an admin here once who would leave like 10 bullet points on who to contact for what. We got a kick out of the point that was “for catering emergencies…contact…”.
Don’t be afraid to use a pop cultural reference that the audience would recognize. Instead of bemoaning your absence, they’ll have something fun and familiar to laugh at.