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I worked at an office where we used OOO messages on voicemail pretty regularly and if we forgot to change the message, our callers were quick to tell us the outgoing message was outdated. That end date feature would have been a big help for us! A local council in Wales needed to get a road sign translated into Welsh. (All official signs in Wales have to be in both English and Welsh.) They got an out of office message in Welsh from the translator they contacted, assumed that was the translation and printed the out of office message on the sign. They didn’t realise their mistake till a Welsh speaker pointed it out…
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Here are the 25 best office closed for holiday message templates that are professional. ----- Our office will remain closed until the end of this week for Thanksgiving …
OMG if I got this OOO message I would pee my pants laughing! I think its brilliant! (But perhaps thats my weirdness popping out again… shoo shoo get back)
If your message requires a response faster than that, please email my manager at [email protected].
When I started at my old job, they gave me a phone number in the directory but forgot to actually issue me a phone for several years! It was great.
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Whether you prefer to keep it simple or have a little fun with your OOO message, it’s always essential to include the basics so you don’t have a mountain of emails to respond to when you get back. Then, all there’s left to do is stay out of your inbox and enjoy your vacation fully!
What I really hate is when I get back to the office and haven’t taken the 10 minutes to go into our labyrinthian voicemail system, remove the out of office voicemail message, and record a new one (without being interrupted, stuttering, etc.) and some SUPER DUPER HELPFUL person feels the need to InFoRm mE in their voicemail message that I sTiLl HaVe My OuT oF oFfIcE mEsSaGe Up!!!1!
My office has a shared vacation calendar, which I think is a more helpful way to handle this.
Out of office messages can be as concise or detailed as you need but should follow a standard structure. Here are two templates you can use to create your own message.
Please note that I will be completely disconnected from email and will not be checking messages until I return. So, if you need urgent assistance, please send an email to [Contact Name] at [contact email].
Greatest update to Outlook, ever. We also got this feature for our office VM, and, as a chronic forgot-to-reset-my-VMer, it’s great not to have the first line of EVERY VM my first week back be, “Hey, your OOO message is still on….”.
If you need immediate assistance with [project or department], please contact [name and contact information]. For assistance with [project or department], please contact [name and contact information].
When crafting an out-of-office reply, keep in mind that you must provide sufficient detail so that recipients understand exactly when you’ll not be able to respond.
I’m currently working a part-time schedule: Mondays and Wednesdays from 9 AM to 5 PM and Fridays from 9 AM to 1 PM. If you’re receiving this message, it means you’ve reached me when I’m offline. If you need to speak with someone immediately, Siobhan, our HR associate, can point you in the right direction. She can be reached at [email protected].
I’m not bothered by it, but I use “when I return” instead. I don’t want people to think I’m checking emails when I’m out.