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8. Office Closed for Thanksgiving. This is a great template to use for Thanksgiving holidays. Hi (specify the Name field id), Our office will remain closed until the end of this week for Thanksgiving Holidays.

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Including even a passing reference stating that your customer’s email is important to you shows your appreciation for the message that you are currently unable to respond to.
Oh heavens no. All I ask of an out of office is that it tells me when the person will be back (if known) and who I can contact in the interim. .

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Education Details: 1. The traditional ones. Hello, Thank you for your email. I will be out of the office until [date of return]. If there is a need for an immediate assistance, then feel free to reach out to my colleague [contact name] on [contact email/phone number] who should be able to help.
Here’s one example out in the world, which jumpstarted me thinking about this topic:

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Then, all that’s left to do is turn it on before you abandon your desk, and get prepared for a relaxing holiday break—without feeling the need to be constantly tethered to your inbox.
Whether you're taking a personal or business trip, keep in mind that information contained in your OOO message could be used against you maliciously. Be sure to follow out-of-office message best practices to keep your company data secure. Create different out-of-office replies based on whether the message is going to someone inside or outside your company Avoid personal details Don't share your travel destination Don't provide direct insight into the chain of command Avoid listing your exact length of vacation

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Respected Customers. It is to inform you all that our head office which is situated in New Hampshire, street 345 will be closed due to the upcoming holiday season. During this period, I will not be able to respond to all your emails as I will be in the area where an internet facility would be unavailable as well as I am not taking my laptop with me. So, your queries will remain unanswered during this period. Moreover, there would be seven days off from 1-01-2020 to 07-01-2020. Hope to see you all in the office on 08-01-2020. Wish you the best holidays!

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Okay. Before you go into fancyland or funnyland about how you're in the woods protecting yourself against bears, remember Rule 1! Make sure you have all the pertinent details in your out of office message.

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    In addition to existing holiday pay, UToledo will provide enough additional paid days off to eligible employees, as indicated in the schedule below. For additional details, please review the Official UToledo Winter Break Policy.

    If people know you are on vacation or maternity leave, for instance, they are more likely to wait for your return to follow up. If you are at a work conference, however, they might still expect you to check your email or provide updates.
    Your business is important to us and I will respond to you immediately when I return to work.

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    That’s why I instituted group email addresses/boxes for this use (I had to fight with IT to have one created in the early days). Yes, everyone has their individual email in addition to the group mailbox.

    As a result, our text-based work communication has morphed into a series of strange, stilted, passive aggressive, and performatively upbeat exchanges. Much of the actual text of work email exchanges is ornamental filler language filled with exclamation points and phrases like “just looping back on this” that mask burnout, frustrated obligation, and sometimes outright contempt (the absolute best example of this is a wonderful 2015 post titled, “Just Checking In,” where writers Virginia Heffernan and Paul Ford write fake emails in this vein to see who can cause the other the most panic).
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    Same. I’ve been out of the office for over a year and did not change my voicemail message on my desk phone, nor have I checked it in that year. To be very honest, I didn’t usually check it even when I was in the office.

    Same, and I leave this template in my settings so all I have to do is change the date. Simple, to the point, and no one can say they didn’t know what to do while I was out.
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    Same, I think it’s patronizing to talk people through their options as if they can’t make a decent choice without having their hand held every step of the way. There are plenty of people who can’t, of course, but I don’t think a long, verbose message is necessarily going to help.

    I’ve seen similar things with OOO messages where people would update them practically daily. “I’ll be away from my desk from 9-2 with intermittent emails and then on a call from 3:-3:45” and ….dude. We don’t need that much detail every day.
    I am the LW! It’s interesting, having Alison type out the OOO reply comes across less condescending than how it did in video. I’m sure it works for their office but it also says a lot, potentially, about their culture that she’d need to write something out like that in the first place! Usually “I’m OOO from X to X, please contact X for (reason)” should suffice.

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Here are some samples and templates of automatic reply messages across various scenarios.

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First, and most importantly, let the people trying to get in touch with you know when you’ll be gone and when you’ll be returning. There’s one more date to add — when they can expect for you to return their message.

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Feel free to stop by at [location], where I will be speaking about [topic]. Here’s a link to

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When you update your voicemail or turn on your email client’s out-of-office greeting, there are three basic things you must share in your message: When you’re leaving, when you plan on responding to your messages upon returning, and who they can contact if they need to talk to someone right away.

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