Leave some lights on for safety, but turn off any unnecessary ones before leaving. Test that all main doors are locked, as well as any server or file rooms holding sensitive equipment or information.
Yes! I HATE the voicemails that are like “can you give me a call back?” Like… give me some context so you can end up on my to-do list in the right place. People who leave these voicemails automatically go on the bottom.
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Set your out of office messages and determine who monitors division and department messages.
As you may have noticed, the holiday season is around the corner. We hope that you and your family are safe and in happy holiday spirits!
As long as you’ve covered the basics—dates of your absence and who to contact in your absence—you should be good to go.
Oh my gosh, this is funny! It does sound kinda like, “some things are more important than work, JAN.”
I set mine for long meetings (half a day or a whole day) or if I’m traveling. I do have clients who email about time sensitive issues and it’s better for everyone if they know I might not see their message for a few hours.
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3. Delayed response templates. If you are working, but can't reply to emails easily, make this clear in your out of office message. This will easily set a sender's response expectations.
Thank you for your message. I am currently out of the office, with no email access. I will be returning on (Date of Return).
I think people still understand that out of office can refer to home office as well. But you could say “unavailable” or “away from work”.
250? That could easily be only 2-3 days of emails. You can’t declare “email bankruptcy” for only a few days worth of emails. I average about 200 a day, so if I was on vaca and came back to only 250 mails, I would be putting in a ticket with IT, thinking something was broken.
But the best OOO (actually, an autoreply) came from Ryan Reynolds – you know, the actor and gin company owner. If you emailed him, you got this (I think there were others too – this is the one I got): Thank you for your interest in Aviation American Gin! You’ve reached my Out Of Office Mission Statement.
I had coworkers (and people up my chain of command) that did/do this. The thing all those people had/have in common is that they came from the military. So I always took it as a military thing. Curious if that particular coworker had a military background.
I’m extremely busy watching Home Alone, Die Hard, and the 1994 Ninja Teenage Mutant Ninja Turtle Christmas Special on repeat until the new year.
Are you always entertaining your colleagues with useless facts? That doesn’t need to stop just because you’re going on holidays.