Thank you for your email. I am out of the office for maternity leave until ( the date you expect to return from maternity leave).
We hereby inform you that due to the prevailing hazardous situation of [X], it is decided that all our offices in the city [X] will remain closed. At this time, it would be very difficult for all of you to come out of your homes for office as there is unrest everywhere and one never knows when his turn will come. So, by caring for the safety of all of you people it is the mutual decision from all of us that our office will remain closed during this period. As to open it in this prevailing situation is not less than a risk. So, it will remain closed for a long period of time.
.
An easy win here is to be specific about your out-of-office dates, or to be upbeat about why you are out of office.
Automated reply messages are a great way for businesses to fulfill customer support expectations of receiving a prompt response for their chat or email requests. Automated reply messages empower businesses to:
I will be out of the office celebrating Canada Day (July 1), World UFO Day (July 2nd), Tom Cruise’s Birthday (July 3rd) and July 4th (July 4th.) It’s also National Picnic Month so let’s just reconnect in August, shall we?
That’s it. That’s all. Simple and to the point, this message will let people know that you can’t respond to messages.
does this work when you turn your phone off entirely? like if i set up an auto-reply to texts and then turn my phone off, will people get that response? i am about to travel internationally & would love to have this set up for when i’m off the grid & my phone is off.
If you don't want the messages to go out right away, select Only send during this time range.
Each time McClure makes an appearance in these out-of-office messages, he "speaks" on behalf of my colleague and alludes to the previous auto-responses in which he starred. It's a mild form of self-deprecating humor — as if to say, "I know, I'm out of the office again" — made only funnier by the made-up teaser title included in the last line.
“I will be out of the office between date and date. If your email requires urgent attention please contact Insert Name Here.” Imo that’s enough
The incensed people also tended to be the type to submit things at the very last minute or want an immediate answer that could’ve been solved via google.
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I’ll be sure to reply to your message when I wade through my inbox upon my return. If your message is time-sensitive, please send an email to [Contact Name] at [contact email].
This makes a lot of sense to me, since surely in the 3-4 months people tend take as leave in the US, your issue would have been resolved. Also for parental leave, most people delegate ongoing projects to some specific person, so anything that’s still going to be going on months from now when you return is getting handled by someone else.
But I’ve also seen this tactic used for a week’s vacation, which seems… aggressive.
I think important context here is that no matter what the details added were, it always had this aggressive tone of “I’m taking a break and breaks are IMPORTANT”. Which I agree with, but it felt like it was almost aggressive/accusatory, and more importantly: this person was without a doubt the meanest, cruelest, least understanding and empathetic person I’ve ever worked with who ran her staff into the ground with urgent demands and expectations.
When crafting an out-of-office reply, keep in mind that you must provide sufficient detail so that recipients understand exactly when you’ll not be able to respond.