If your phone system allows employees to receive external calls at their desks, instruct them to record a "closed for the holidays" message or "out of office" voicemail greeting that gives callers essential details about the closing.
Website: https://www.xink.io/email-signature-marketing/five-simple-tips-to-create-happy-holidays-email-signature/
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I go with “offline” or “away” (away…to my couch). I like closing the door, though!
Hey — you’ve reached my inbox, but hold on, the doorbell just rang. It’s the UPS driver. He’s loading me onto the truck. Dang, it’s stuffy in this truck with all these boxes. He’s taking me down to… Oh! Florida! And now I’m on the beach. Thanks, UPS driver!
Have you ever called a company’s support line just to be confronted with an unsympathetic and confusing attendant menu? Or tried to reach a representative, but pressing the “0” key does nothing?
If the person keeps you on the message thread in which they then contact someone else (ideally, the person you stated in your out of office message as the one who’s handling urgent issues in your absence), you are literally kept in the loop and can see for yourself that all was handled when you get back. Of course, this works even better if you check the most recent items in your inbox first when you get back.
Come Christmas time, there’s nothing quite like tidying up your desk, shamefully closing your 50 Chrome tabs, and switching on your out-of-office responder for the holidays.
That makes sense. I normally say “Hi, I am out of the office on DATES. If you need to reach someone…….” or whatever.
I have a colleague who directs people to email an alternative email alias when she’s on leave. This alternative email alias? Yup goes to her. Don’t know why she does it. She’s also set a rule in her team that they have to answer each others’ phones of someone is away from their desk. Inevitably, the person answering the phone can’t help and tells the caller to send an email. It drives me up the wall.
I can see how it would be annoying to some people, but at least it has a bit of personality to it. Maybe I’m just tired of sending so many rote emails in business speak, but I do find it kind of refreshing if only because it’s a different kind of artificiality than I’m used to.
Our offices will be closed today for the Queen’s birthday public holiday. Our team will be back in the office tomorrow morning from am. Enjoy your holiday!
By completing these items, you alleviate any concerns that may arise during your closure. This also ensures your business continues providing transparency to your customers. No misunderstandings.
5.( عملائنا الكرام، سيتم إغلاق مكتبنا في الفترة ما بين 24 ديسمبر إلى 2 يناير. يمكنك الوصول إلينا كالمعتاد يوم الاثنين 5 يناير. نتمنى لكم ولعائلتكم عيد ميلاد سعيد وسنة جديد سعيدة وناجحة.
We are closed today for the [public holiday name]. Our office will re-open tomorrow at am.
If you require immediate assistance, please email [email protected] in my absence. Thanks.
Website: https://linkedphone.com/blog/professional-business-voicemail-greetings-scripts-examples-for-business/
I do this too! Depending on how busy my inbox is that day, I’ll also set it to start around 4:30 pm my last day in the office before going on vacation. I have a lot of people that email me at 4:56 expecting to be #1 on my list the next morning so I try to catch them that way.