I pretty consistently just do “Greetings, I will be out of office from (date) to (date) with (limited/no) access to email. If you need assistance, please contact (boss) at (email address) – otherwise, I will follow up with you upon my return. Thanks!”
I appreciate your email. Currently, I am out of the office but will return after (Date of Return). My access to email will be limited during this period of time.
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I used to work at a place that required me to update my voicemail EVERY SINGLE DAY with my schedule for the day as in Hi, today is xyz and I will me in a meeting from 11-12 and at lunch from 12-1 and be in the office all other times.
I did something similar the second time I took maternity leave, actually. I didn’t explicitly say, “I will delete all emails,” but instead I shared my backups’ contact info and invited people to contact me again when I was back from leave.
Thanks so much for reaching out. I’m currently attending the [conference/event name] from [date] to [date] and will have limited access to email during this time.
The email I send out always says something along the lines of “I’ll be away Thursday and Friday, so if you need anything from me, please let me know before noon on Wednesday. Thanks!”
Eh, figuratively. It’s like saying I’ve gone to lunch even though I’m still right here eating at my desk–the point is that I’m unavailable to do any work.
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Thanks for your note! I’ll be OOO from [date] to [date] and will not have access to email during that time. If this is an urgent matter, please contact [Contact Name] at [contact email].
I accidentally left my slightly-more-than-professionally-testy “I am out of the office due to a lapse in government funding” voicemail greeting up for a couple months after funding was restored, oops.
Before we further discuss some of the examples of a good out of office message, decide for yourself what you want to get from it and what tone are you going to use.
You’ll find everything you need to set up an out of office message at the very bottom of the ‘General’ tab there.
THANK YOU!!!!!! As a small business owner, I have struggled with any out of office time, weekends, and after hours. Clients seem to text more often than email these days, and there hasn’t been a way to inform them with “out of office reply”. This article helps me tremendously! Also, there should be more built into our phones for texting like email: read, mark as unread, and prioritize contacts of different rows or colors indicating favorites, contacts, and non-contacts (pesky customers who bombard you afterhours).
About the “overshares”: You linked to a previous column that mentioned this point, “Sometimes the over-sharing of plans can even come across as suspect — similar to how when someone’s calling in sick with genuine illness, they usually just say, ‘I’m going to be out sick,’ but fakers will generally give you a long list of overly specific symptoms, like they feel they have to convince you.”
I might be your coworker. I don’t get a lot of calls so it slips my mind constantly. Email I just set up a timer and it’s so much easier that way.
Just because it’s an automated message doesn’t mean you can’t seize the opportunity to collect leads. Provide the opportunity to collect an email or address within your text response. Thanks for reaching out to JT Morgan. We’ll get back to you shortly. In the meantime, have you subscribed to our weekly investor newsletter? https://txt.st/PQB
The above automated messages do not sound assuring as the time is not specified in terms of hours, days, or week. Here is a good example that businesses can follow to deliver effective customer service communication.