My personal voicemail says that I prefer emails or texts when possible, and please leave a voicemail only as a last resort but either of the other two options will have a much faster response rate. I think I’ve gotten two voicemails in the last year.
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Q. Are there sample voicemail and out-of-office email messages that we should use?
Automatic replies are sent once to each sender. At the top of the page, select Settings > View all Outlook settings > Automatic replies. To turn on automatic replies, select the Turn on automatic replies toggle. Select the Send replies only during a time period check box, and then enter a start and end time.
That said, I do realize that I can’t just not use my phone at work. I’m surprised she has not been called on it by her coworkers yet!
But I’ve also seen this tactic used for a week’s vacation, which seems… aggressive.
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I don’t think OP meant condescending to the person’s teammates so much as condescending to the reader. The person over-explains each option and I can see how it would read as ‘wow, you are really dumb and obviously need some handholding to figure out simple decision-making!’ That likely wasn’t the intent, I understand, but I get why people might take it that way.
Me too. I don’t say why I’m going to be out when I take time off either, unless it’s a vacation I’m really excited about and just talk about naturally.
We had to do this at my prior position so that agents knew that we were in the office that specific day. Now i dont even use my phone as most internal people call me on Teams.
Including even a passing reference stating that your customer’s email is important to you shows your appreciation for the message that you are currently unable to respond to.
Proof that some people just Don’t Get It: in response to my out of office voicemail message directing callers to contact my co-worker for anything urgent, a woman left the following message on MY voicemail: “Co-worker, I am having this issue, blah, blah, blah. Please call me at X.” Yeah, I–not co-worker–got the message a week later when I returned.
. If the out of office assistant will turn off on the day and time you selected, do not send automatic replies audio button, else the messages will continue to get delivered.
Yes – it’s become a stock phrase that people think sounds polite but they’re not grasping the nuance of it.
Hi there. I’m out of the office until Monday, 14 August, with limited access to email.
I pretty much never pay attention to out of office replies, just note if there is one. If I really need something urgently I’ll look to see if there’s another person’s contact info, but it’s rarely that urgent. I might also look for a return date, if that matters to me. It would annoy me if I had to wade through a wall of text to find either of those things.